COSI Organizer Information Page

 COSI Track Benefits
  • COSIs receive four (4) complimentary registrations. Complimentary discount codes* will be issued to COSI organizers by March 30, 2023.

    *(Please note the code does not allow a non-member to receive the complimentary ISCB membership and will not work if the free membership is chosen.)

  • Speaker Funding- $1000 per COSI day to support TRAVEL of invited speakers. Speakers who will not be presenting in-person may not take advantage of funding.  COSIs may choose to use their escrow funding to give stipends, honoraria, purchase additional registrations, etc.
  • Attendee Commissions - At the end of the conference, ISCB will calculate the COSI commissions. Commissions are based on the number of registrants identifying your group as one of their COSIs of interest. A registrant may select up to four COSIs if purchasing a full conference registration. A set commission rate is applied to each paid registrant and shared based on total percentage to the COSI.
  • Unrestricted use of your COSIs escrow funds to support COSI track speakers or additional events
  • Any sponsorship raised by a COSI goes to that COSI's escrow. Note: COSIs are responsible for fulfilling any benefit promised to a COSI-only sponsor. Sponsors wishing to participate in the exhibit hall, for example, would need to pay the conference exhibitor fees.

Key Dates

Monday, January 23, 2023 Call for Abstracts Opens (for talks and posters)
Thursday, April 20, 2023 Abstracts Submission Deadline (for talks and posters)
Thursday, April 27, 2023 COSIs advise This email address is being protected from spambots. You need JavaScript enabled to view it. if they have submissions better suited for other COSIs
Monday, April 24, 2023 Late Poster Submissions Open (posters only)
 Thursday, May 4, 2023 COSIs share initial talk and/or poster acceptances with other COSIs to allow non-selected submissions to be offered for presentation by alternate COSIs. Submissions will be made accessible to all COSI leads on May 1.
Thursday, May 11, 2023 COSIs send Talk and/or Poster Acceptance Notifications
Thursday, May 18, 2023 CAMDA Extended Abstracts Deadline
Thursday, May 18, 2023 Late Poster Submissions Deadline
Thursday, May 25, 2023 COSIs send Late Poster Acceptance Notifications
Monday, May 29, 2023 CAMDA Acceptance Notification
Wednesday, May 31, 2023 COSI schedules completed (Using Scheduler tools provided to Abstract Chairs by Steven)
Wednesday, May 31, 2023 COSI Track Chairs to provide ISCB their confirmed invited speakers (name, affiliation, email)
Friday, June 16, 2023 Presenter (Speaker and/or Poster) Registration Deadline
Friday, June 16, 2023 Deadline for Presenters to submit Confirmation of Participation Form 
June 26 - July 7, 2023
see: https://www.iscb.org/ismbeccb2023-general-info/presenter-information
Posterpalooza at ISMB/ECCB 2023.  Poster presenters must upload their poster details between June 26 and no later than 5:00 pm (Eastern), July 7. No extensions. Upload includes MP4 poster presentation video (5-7 minutes), poster description annd PDF of poster.
 
 June 26 - July 15, 2023
see:
https://www.iscb.org/ismbeccb2023-general-info/presenter-information
ISMB/ECCB Poster presenters can begin to upload their poster details beginning June 26 and no later than 5:00 pm (Eastern), July 15. No extensions. If you upload details for Posterpalooza you do not need to upload again. Upload includes MP4 poster presentation video (5-7 minutes), poster description and PDF of poster to the ISCB Nucleus platform 

Poster presentation videos and PDFs uploaded through the poster page on the conference platform. Videos should be recorded in 720p - 1080p.  There is no limit on video file size, PDFs cannot exceed 10Mb.
June 26 - July 15, 2023
see:
https://www.iscb.org/ismbeccb2023-general-info/presenter-information
ISMB/ECCB talk presenters upload their pre-recorded talk video to the ISCB Nucleus platform between June 26 and no later than 5:00 pm (Eastern), July 15. No extensions. Videos become part of the conference library.

Presentations not uploaded in advance will not be guaranteed to be part of the conference on-demand library.
Videos should be recorded in 720p - 1080p and there is no limit on video file size.
 Thursday, July 27, 2023 (no later than 3:00 pm CEST) COSIs send ANY prize winner name, affiliation and abstract title to This email address is being protected from spambots. You need JavaScript enabled to view it. to be included in Conference Closing Slides


Process:

  • Each COSI manages the decision and notification process for abstracts submitted to that COSI.
  • Each COSI identifies 2 or 3 Abstract Chairs (ACs) from within their community to manage the review process for their COSI. These names will be added to EasyChair as Track Chairs for each COSI.
  • COSI Abstract Chairs are responsible for identifying a review / programme committee to review the abstracts for both talk and poster presentation within their COSI. ACs will add the programme committee names to their COSI track within EasyChair.
  • Authors may submit abstracts for consideration as:
    • Poster only
    • Talk and poster (abstracts in this category if not accepted as a talk should be considered for a poster).
  • Ideally each abstract should get a minimum of two (2) reviews and preferably three (3).
  • COSI Abstracts Chairs are encouraged to quickly review the abstracts that are submitted to their COSI. If a submitted abstract is not relevant to your COSI please let Steven Leard (This email address is being protected from spambots. You need JavaScript enabled to view it.) know as quickly as possible and he can transfer the abstract to a more appropriate COSI. Please identify the COSI  you suggest is most appropriate to receive the transfer.
  • No later than May 4, COSI Abstract Chairs must report their tentative talk/poster acceptance decisions to ISCB, so that submissions that are not accepted for a talk by the primary COSI can be made available for consideration by other COSIs.
  • COSI Abstract Chairs are responsible for notifying  the authors of all abstracts submitted to their COSI by May 11 (via EasyChair)

    • See Draft Acceptance Letter below.
    • Notifications to authors should state whether the abstract was accepted for a longer talk (of a specified time), a shorter talk, a poster, or rejected.
    • Each presenter will need to sign a form (sent by ISCB) to register for the conference and provide permission allowing their talk to be available through the ISCB Nucleus platform.
  • Talks should be scheduled in 20-minute time slots (running in parallel with other conference tracks), with time for questions included. (Typically, if a talk is chosen for a 20-minute slot, the author should be asked to prepare a 15-minute talk, with 5 minutes allocated for Q&A)
  • Late Posters: COSI Area Chairs are responsible for reviewing Late Poster submissions to their COSI (opens April 24, closes May 18). *Acceptance notifications sent May 25.
  • COSI Area Chairs may wish to recognize a top talk and/or poster. If doing so, the COSI is responsible for awarding their own prizes.  The name of the prize winner name, affiliation and poster title should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 3:00 pm CEST on Thursday July 27 so the award can be recognized during the closing ceremonies.

  • COSI Track Schedule

    • COSIs should provide their detailed track schedule (including titles, authors, and start/end times) by May 31, 2023 using the template provided by ISCB.
    • Track schedules will be made available on the conference website and through the online ISCB Nucleus platform.


    COSI Invited Talks

    • With limited exceptions for health reasons, all invited talks are expected to be in-person.
    • COSI Track Chairs must provide ISCB a list of confirmed invited speakers (name, affiliation, email) no later than May 31. All presenters must be registered for in-person attendance.


    Posters

    • All abstracts accepted for poster presentation will receive instruction on how to enter their poster to the ISCB Nucleus platform.
      • ISCB will use the abstract, title, author list, as entered in EasyChair.
      • Each poster entry will include PDF of poster and a recording of the poster presentation.
      • Posterpalooza at ISMB/ECCB 2023.  Poster presenters must upload their poster details between June 26 and no later than 5:00 pm (Eastern), July 7. No extensions. Upload includes MP4 poster presentation video (5-7 minutes), poster description annd PDF of poster.
         

     
    Presentations

  • All talks should be presented in-person, if possible, with limited exceptions for health reasons (see section below on Live/Virtual Platform Talks).

  • All talks, including 5-7 minute poster talks, should be pre-recorded by the presenting author and submitted via the ISCB Nucleus platform


    Communication with Presenters

    • ISCB will handle the communications with all presenters on how to upload talks and use the ISCB Nucleus platform if presenting virtually.
    • All presenters must be registered for the conference. You can allocate your four (4) complimentary passes as you wish or cover additional passes from your COSI escrow.
    • ISCB also has a fellowship programme  that grants a limited number of free ISMB/ECCB registrations (in-person or virtual). Fellowships are prioritized based on career level and income status of the applicant's  country of residence.


    Logistics and Track Execution

    • COSIs are responsible for monitoring their tracks on their scheduled day(s).
    • COSI session moderators are required to monitor Q&A from both in-person and virtual audience and to ensure programme remains on schedule
      • We suggest assigning 2-3 individuals to share the work of monitoring each session.

Live/Virtual Platform Talks

For a variety of reasons, ISCB/ECCB strongly prefers that scientific research accepted for oral presentation be presented in-person at the conference venue.  Of course, we understand that some presenters will have good reasons to avoid in-person attendance. ISCB/ECCB will grant remote presentation options for reasons associated with maternity/paternity leave, care for a family member, personal/medical disability, sickness, financial hardship, or potential visa problems.  If research is accepted for oral presentation and the speaker is unable to present in-person, ISCB/ECCB requires notification at the time of acceptance and no later than May 15, 2023. Speakers will be asked during confirmation of participation to confirm their in-person participation. If unable to participate they will need to request a waiver by writing This email address is being protected from spambots. You need JavaScript enabled to view it.

In-person presenters will use the provided podium computer (PC) to present slides. Video of the presenter is captured with in-room webcam placed on mic stand in front of podium. Audio and slides are captured through in-house AV system.  A volunteer technical moderator (VTM) is responsible for ensuring the image, slides and sound are transmitted/available through the ISCB Nucleus platform to virtual participants. Meeting rooms will also be serviced by a volunteer room assistant who will support the VTM, AV staff and virtual platform technicians.

A COSI session moderator will be responsible for introducing speakers, keeping talks on-time and moderating questions from the live and virtual audiences.

All presenters will be required to provide a pre-recorded talk for the ISCB Nucleus platform library in advance of the conference. The pre-recorded talk will be available shortly after the live presentation to provide faster and more seamless access to the conference content for virtual participants.

Draft Acceptance Letter:

Congratulations your submission [title] has been accepted for a talk and/or poster  <specify which> at ISMB/ECCB 2023 as part of the XXX COSI. Detailed talk schedules will be available early June and will be posted on the conference programme pages at 

Please take a moment to review these details:

  • All talks are expected to be presented in-person, with limited exceptions for personal reasons. Speakers who are unable to attend the conference in-person, and wish to present virtually instead, must request a waiver by writing This email address is being protected from spambots. You need JavaScript enabled to view it. no later than May 15. For more information see: https://www.iscb.org/ismbeccb2023-submissions/abstracts
  • One author must be registered to present the talk and/or poster for the conference. Registration instructions are available at: https://www.iscb.org/ismbeccb2023-register 
  • Presenters must be registered by June 16. Your registration ID is required to link your participation with talks and /or posters.
  • Presenters of posters and talks will receive a confirmation of participation link that must be completed no later than June 16. This will be emailed directly to you from ISCB.
  • ISCB is pleased to offer a limited number of fellowships to support registration and/or travel to any ISCB member in good standing with an accepted talk and/or poster, with priority going to members from low or middle-income countries as well as students and postdoctoral fellows to attend ISMB/ECCB 2023. 
    Travel Fellowship Application Invitations are sent directly to eligible individuals after acceptance of a scientific submissions to Proceedings, Abstracts, and/or Posters.
  • While all talks will be presented live, all presenters will also be required to upload a pre-recorded talk for the ISCB Nucleus platform library (deadline TBA). The pre-recorded talk will be made available shortly after the live presentation to provide faster and more seamless on-demand access to the conference content. Details on recording requirements and deadlines will be available in early June.
  • All poster presenters must upload their poster details between June 26 and no later than 5:00 pm (Eastern), July 7. No extensions. Upload includes MP4 poster presentation video (5-7 minutes), poster description and PDF of poster to the ISCB Nucleus platform to be included in Posterpalooza at ISMB/ECCB 2023. Additional details at: https://www.iscb.org/ismbeccb2023-programme/posterpalooza
  • If you have questions about your presentation please contact the COSI organizers directly.
  • For information about conference logistics, including hotels, please see the ISMB/ECCB website. Hotels can be booked at https://iscb2023.bnetwork.com/ 

Abstract Information Sharing tool

For the past several years we have used an Abstract Information Sharing tool to ensure quality submissions might have the opportunity for presentation in an alternate COSI if not selected for a talk within the originating COSI. As Chairs can only see Abstracts in your area the tool is way of sharing basic information on all submissions outside of EasyChair.

As you continue your review process I ask that you update the sharing tool (link below, using the decision column) to let others know the status of your submissions. (for example, a quality talk submission that might only be accepted by your COSI as a Poster could be offered a talk with another COSI). 

The decision column is set up with the following options:

  • Accept Talk & Poster - COSI will accept this for a talk and Poster
  • Accept Poster Only - COSI will accept this as a Poster only
  • Reject - COSI will not accept (e.g. scientifically not sound)
  • Available to other COSI - Submission better suited for other COSI

https://docs.google.com/spreadsheets/d/14Wky4-rZq7mY9Npi9Hp3LmvOCxeOXy-i5kM51IXyOl4/edit?usp=sharing

Please enter your decisions on the sharing tool no later than May 4 (5:00 pm Eastern).  COSI Track Chairs wanting to accept / request a submission from another area need to email me at This email address is being protected from spambots. You need JavaScript enabled to view it. on May 5 to facilitate any abstract moves.

**Remember you must still enter your final decisions in EasyChair and if no other COSI requests a submission be moved from your area you still need to complete the review**

Links within this page: Track Benefits | Submission and Programme Build Process | Live/Virtual Platform Talks | Abstract Sharing Tool | Notification Templates


Schedule At A Glance

https://www.iscb.org/ismb2024/programme-schedule/schedule-at-a-glance

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COSI Track Benefits

  • COSIs receive four (4) complimentary registrations. Complimentary discount codes* will be issued to COSI organizers by March 15, 2024.
    *(Please note the code does not allow a non-member to receive the complimentary ISCB membership and will not work if the free membership is chosen.)
  • Speaker Funding - $1000 per COSI day to support TRAVEL of invited speakers. Speakers who will not be presenting in-person may not take advantage of funding.  COSIs may choose to use their escrow funding to give stipends, honoraria, purchase additional registrations, etc.
  • Attendee Commissions - At the end of the conference, ISCB will calculate the COSI commissions. Commissions are based on the number of registrants identifying your group as one of their COSIs of interest. A registrant may select up to four COSIs if purchasing a full conference registration. A set commission rate is applied to each paid registrant and shared based on total percentage to the COSI.
  • Unrestricted use of your COSIs escrow funds to support COSI track speakers or additional events
  • Any sponsorship raised by a COSI goes to that COSI's escrow. Note: COSIs are responsible for fulfilling any benefit promised to a COSI-only sponsor. Sponsors wishing to participate in the exhibit hall, for example, would  need to pay the conference exhibitor fees.

Open Science (formally Invited Sessions or Special Sessions) Track Benefits

  • COSIs receive two (2) complimentary registrations. Complimentary discount codes* will be issued to COSI organizers by March 15, 2024.
    *(Please note the code does not allow a non-member to receive the complimentary ISCB membership and will not work if the free membership is chosen.)

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Key Dates

Friday, January 26, 2024 Call for Abstracts Opens (for talks and posters)
Friday, April 19, 2024 Abstracts Submission Deadline (for talks and posters)
Friday, April 26, 2024 Track Chairs advise ISCB Staff if they have submissions better suited for other COSIs/tracks
Monday, April 22, 2024 Late Poster Submissions Open (posters only)
 Friday, May 3, 2024 Track Chairs share initial talk and/or poster acceptances with other tracks to allow non-selected submissions to be offered for presentation by alternate tracks. Submissions will be made accessible to all track chairs on May 1.
Monday, May 13, 2024 Track chairs send Talk and/or Poster Acceptance Notifications
Monday, May 20, 2024 CAMDA Extended Abstracts Deadline
Monday, May 20, 2024 Late Poster Submissions Deadline
Tuesday, May 28, 2024 Track Chairs send Late Poster Acceptance Notifications
Thursday, May 30, 2024 CAMDA Acceptance Notification
Friday, May 31, 2024 Track schedules completed (Using Scheduler tools provided to Abstract Chairs by ISCB staff). This includes:
  • All confirmed invited speakers (name, affiliation, email)
  • All accepted submissions
Wednesday, June 05, 2024 Presenter (Speaker and/or Poster) Registration Deadline
Friday, June 14, 2024 Deadline for Presenters to submit Confirmation of Participation Form 
June 18 - July 2, 2024
see: https://www.iscb.org/iscb-policy-statements/presenter-information
ISMB talk presenters upload their pre-recorded talk video to the ISCB Nucleus platform between June 18 and no later than 5:00 pm EDT on July 02. NO EXTENSIONS. Videos become part of the conference library.

For virtual presenters, who have received permission to present virtually by receiving a waiver by writing to This email address is being protected from spambots. You need JavaScript enabled to view it., a pre-recorded version of the talk IS REQUIRED as a back-up precaution, should anything prevent them from being able to present live. We would rather play a recorded talk then have 'dead time' within the programme.

For in-person presenters, we strongly encourage them to upload a pre-recorded talk. This enables us to make the talk available shortly after the live presentation along with the session recordings to provide faster and more seamless access to the conference content for virtual participants.

Presentations not uploaded in advance will not be guaranteed to be part of the conference on-demand library.
Videos should be recorded in 720p - 1080p and there is no limit on video file size.
June 18 - July 2, 2024
see: https://www.iscb.org/iscb-policy-statements/presenter-information
Poster Presenters and the Virtual Poster Theater.  Poster presenters MUST upload their poster details between June 18 and no later than 5:00 pm EDT on July 2. NO EXTENSIONS. The Virtual Poster Theater will open a few days before the conference for maximum exposure of each poster and to assist attendees in maximizing their time each day in the in-person Poster Hall.

ALL poster presenters must upload to the Virtual Poster Theater or they WILL NOT receive an assigned space in-person. This allows for all attendees, in-person and virtual, to have access to the same content.

Upload includes MP4 poster presentation video (5-7 minutes), poster description and PDF of poster. Poster presentation videos and PDFs uploaded through the poster page on the conference platform. Videos should be recorded in 720p - 1080p.  There is no limit on video file size, PDFs cannot exceed 10Mb.

https://www.iscb.org/ismb2024/programme-schedule/posters
 Tuesday, July 16, 2024 (no later than 2:30 pm EDT for posters and 4:00 pm EDT for talks) COSIs send ANY prize winner name, affiliation and abstract title to This email address is being protected from spambots. You need JavaScript enabled to view it. to be included in Conference Closing Slides

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Submission and Programme Build Process

EasyChair Track Build and Submission requirements

  • Each COSI/Track manages the decision and notification process for abstracts submitted to that COSI/Track.
  • Each COSI/Track identifies 2 or 3 Abstract Chairs (ACs) from within their community to manage the review process for their COSI/Track. If separate ACs are not identified, the track chairs will serve in this role. These names will be added to EasyChair as Track Chairs for each COSI.
  • COSI/Track or ACs are responsible for identifying a review / programme committee to review the abstracts for both talk and poster presentation within their COSI/Track. ACs will add the programme committee names to their COSI/Track within EasyChair.
  • Authors may submit abstracts for consideration as:
    • Poster only
    • Talk or Poster (abstracts in this category if not accepted as a talk should be considered for a poster).
  • Ideally each abstract should get a minimum of two (2) reviews and preferably three (3).
  • COSI/Track or Abstracts Chairs are encouraged to quickly review the abstracts that are submitted to their COSI/Track. If a submitted abstract is not relevant to your COSI/Track please email This email address is being protected from spambots. You need JavaScript enabled to view it. as quickly as possible and the submission will be transferred to a more appropriate COSI/Track. Please identify the COSI/Track you suggest is most appropriate to receive the transfer.
  • No later than May 6, COSI/Track or Abstract Chairs must report their tentative talk/poster acceptance decisions to ISCB, so that submissions that are not accepted for a talk by the primary COSI can be made available for consideration by other COSIs/Tracks.
  • COSI/Track or ACs are responsible for notifying  the authors of all abstracts submitted to their COSI/Track by May 13 (via EasyChair)
    • You are required to use the Acceptance and Rejection Template Letters provided by ISCB. 
    • Notifications to authors should state whether the abstract was accepted for a longer talk (of a specified time), a shorter talk, a poster, or rejected.
    • Each presenter will need to register for the conference and sign a Confirmation of Participation (CoP), sent from This email address is being protected from spambots. You need JavaScript enabled to view it., NLT June 14.
      • To complete the form it is also required that the presenter be registered for the conference.  This is confirmed by providing the conference registration confirmation number.  It is available in the confirmation email sent upon successful completion of registration.  This number is unique to the registrant and cannot be used for more than one presentation. The presenter is asked to provide permission under CC-By4.0 for ISCB to store and share their recording, in that order.  These permissions are required as ISCB is GDPR compliant and we cannot keep or share the recording without explicit permission from the presenter.  The permission to share the recording can be updated at any time by the presenter through the ISCBtv page ( https://www.iscb.org/iscbtv). Recordings we are not granted permission to keep cannot be recovered and so those permissions cannot be updated once submitted.  Denying permission to keep a recording will force a denial to share said recording.
        The CoP MUST be completed no later than 21 days before the start of the conference, no extensions will be granted.  Any submitted presentation that has not submitted a CoP will be assumed as being declined and the presentation will be removed from the schedule or poster pool.  All presentations, virtual or in-person, invited or submitted, must submit a CoP.
  • Talks should be scheduled in 20-minute time slots (running in parallel with other conference tracks), with time for questions included. (Typically, if a talk is chosen for a 20-minute slot, the author should be asked to prepare a 15-minute talk, with 5 minutes allocated for Q&A). You MAY NOT put items into the Programme Builder that are less than 20 minutes. If you have shorter talks, such as poster flash talks, you must bundle them into a 20 minute segment with the lower divided times, title, and presenter listed where the abstract would belong.
  • Late Posters: COSI/Track Chairs are responsible for reviewing Late Poster submissions to their COSI/Track (opens April 22, closes May 20). *Acceptance notifications sent May 28.
  • COSI Chairs may wish to recognize a top talk and/or poster. If doing so, the COSI is responsible for awarding their own prizes.  The name of the prize winner name, affiliation and poster title should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.  Tuesday, July 16, 2024 (no later than 2:30 pm EDT for posters and 4:00 pm EDT for talks) so the award can be recognized during the closing ceremonies.

Track Schedule and Presentations

  • Tracks should provide their detailed schedule (including titles, authors, and start/end times) NLT May 31 using the template/programme builder provided by ISCB.
  • Track schedules will be made available on the conference website and through the online ISCB Nucleus platform NLT June 3, 2024

Invited Talks

  • With limited exceptions, all invited talks are expected to be in-person. 
  • Track Chairs must provide ISCB a list of confirmed invited speakers (name, affiliation, email), when completing the programme builder, NLT May 31. All presenters must be registered for in-person attendance NLT June 14.

Posters

  • All abstracts accepted for poster presentation will receive instruction on how to enter their poster to the ISCB Nucleus platform.
    • ISCB will use the abstract, title, author list, as entered in EasyChair.
    • All poster presenters (including those presenting in-person) at minimum will upload a PDF of their poster no later than July 2, 2024. Failure to do so will result in not receiving a slot for the in-person sessions. Additionally, a short 5-7 minute video is strongly encouraged.
       

Presentations

  • All talks should be presented in-person, if possible, with limited exceptions for health reasons (see section below on Live/Virtual Platform Talks).
  • All talks, including 5-7 minute poster talks, should be pre-recorded by the presenting author and submitted via the ISCB Nucleus platform

Communication with Presenters

ISCB and Juno will handle the communications with all presenters on how to upload talks and use the ISCB Nucleus platform.

  • ISCB will handle the communication for the Confirmation of Participation.
  • All presenters must be registered for the conference NLT June 14. You can allocate your complimentary passes as you wish or cover additional passes from your escrow if applicable.
  • ISCB also has a fellowship programme  that grants a limited number of complimentary ISMB registrations (in-person or virtual). Fellowships are prioritized based on career level and income status of the applicant's country of residence.

Logistics and Track Execution

  • COSI/Track Chairs are responsible for monitoring their tracks on their scheduled day(s).
  • COSI/Track Chairs session moderators are required to monitor Q&A from both the in-person and virtual audiences and to ensure programme remains on schedule
    • We suggest assigning 2-3 individuals to share the work of monitoring each session.
    • ISCB will assign a volunteer technical moderator to each of your sessions to assist with AV and ISCB Nucleus platform needs

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Live/Virtual Platform Talks

For a variety of reasons, ISCB strongly prefers that scientific research accepted for oral presentation be presented in-person at the conference venue.  We understand that some presenters will have valid reasons to avoid in-person attendance. ISCB will grant remote presentation options for reasons associated with maternity/paternity leave, care for a family member, personal/medical disability, sickness, financial hardship, or potential visa problems.  If your research is accepted for oral presentation and you are unable to present in person, ISCB requires notification at the time of acceptance and no later than May 15, 2024. You will be asked during your confirmation of participation to confirm your in-person participation. If unable to participate you will need to request a waiver by writing  This email address is being protected from spambots. You need JavaScript enabled to view it.

Any pre-approved virtual presenters will be required to provide a pre-recorded talk for the virtual platform library in advance of the conference as a precaution due to possible technical issues.

In-person presenters will use the provided podium computer (PC) to present slides. Video of the presenter is captured with in-room webcam placed on mic stand in front of podium. Audio and slides are captured through in-house AV system.  A volunteer technical moderator (VTM) is responsible for ensuring the image, slides and sound are transmitted/available through the ISCB Nucleus platform to virtual participants. Meeting rooms will also be serviced by a volunteer room assistant who will  support the VTM, AV staff and virtual platform technicians.

A session moderator will be responsible for introducing speakers, keeping talks on-time and moderating questions from the live and virtual audiences.

All presenters will be required to provide a pre-recorded talk for the ISCB Nucleus platform library in advance of the conference. The pre-recorded talk will be available shortly after the live presentation to provide faster and more seamless access to the conference content for virtual participants.

Acceptance and Rejection Template Letters

All COSI/Tracks Chairs or ACs will be required to use the provided templates to notify the submissions within your track of their status (Accepted Talk, Accepted Poster, Reject).  All red text should be edited for your track specifics. Templates are available here: weblink to come

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Abstract Information Sharing tool

For the past several years we have used an Abstract Information Sharing tool to ensure quality submissions might have the opportunity for presentation in an alternate COSI/Track if not selected for a talk within the originating COSI/Track. As Chairs can only see Abstracts in your area the tool is a way of sharing basic information on all submissions outside of EasyChair.

As you continue your review process I ask that you update the sharing tool (link below, using the decision column) to let others know the status of your submissions. (for example, a quality talk submission that might only be accepted by your COSI/Track as a Poster could be offered a talk with another COSI/Track). 

The decision column is set up with the following options:

  • Accept Talk - COSI/Track will accept this for a Talk
  • Accept Poster - COSI/Track will accept this as a Poster
  • Reject - COSI/Track will not accept (e.g. scientifically not sound)
  • Available to another COSI/Track - Submission better suited for other COSI/Track

https://docs.google.com/spreadsheets/d/1en9vNTkDOZkFdBaOT1tNaqyvpOZ0YJWgWn8t8qHg-10/edit?usp=sharing

Please enter your decisions on the sharing tool no later than May 6 (5:00 pm EDT).  COSI/Track Chairs wanting to accept / request a submission from another area need to email This email address is being protected from spambots. You need JavaScript enabled to view it. on May 7, 2024 to facilitate any abstract moves.

**Remember you must still enter your final decisions in EasyChair and if no other COSI requests a submission be moved from your area you still need to complete the review**

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Notification Templates

Use the templates below when sending notifications to submiters.

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Please read the following information carefully and ensure that you have reviewed your Sponsor/Exhibitor Listing at: https://www.iscb.org/ismb2024/exhibitors-sponsors/exhibitors

If you have questions contact:
Bel Hanson
ISCB Director, Operations and Programs
This email address is being protected from spambots. You need JavaScript enabled to view it.

ISMB 2024 is a table top-display exhibition space held in 517C, Level 5, of the Palais des Congrès de Montréal located at: 1001 Place Jean-Paul-Riopelle, Montréal, QC, H2Z 1M2

Virtual Exhibit Booth details

Find details to begin your planning for the virtual booth at:
https://help.junolive.com/exhibitors-speakers/getting-started-for-exhibitors

Attend one of the training sessions for virtual exhibitors offered by JUNO at:
https://help.junolive.com/exhibitors-speakers/attend-a-live-training-session

Booth Package & Exhibitor Order Portal Information

Your display package includes:

  • Display space (~2m x 3m wide), one electrical outlet, table (6 feet x 30 inches), wastebasket, two chairs. 
    • 15 amp/120 volt/1500 watt outlet per booth.  Exhibitors must place orders for any additional needs.
    • WiFi (10 Mbps per user) will be available throughout the exhibit and poster space. Exhibitors must place orders for any wired internet needs.

Exhibitors can place orders for the following services on the Palais exhibitor portal:

  • Additional electricity
  • Banner installation
  • Wired internet
  • Booth cleaning
  • Additional in-booth security

While the Palais des Congrès de Montréal does provide information on furnishings, décor, banners, signage, food services, audiovisual, and customs on their portal, it’s as a reference and not the correct site to place orders.  Those are channeled through the following suppliers:

GES Portal

ConsultExpo

TKNL

  • Audiovisual orders - This email address is being protected from spambots. You need JavaScript enabled to view it., tel: 514-816-4031

Maestro Culinaire

If you have questions contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Conference Badges

Exhibitors who are participating in Montreal should collect their name badges from the ISMB 2024 Conference Registration located in the Level 5 Foyer as shown on the PDF

The registration desk will be staffed during the following hours:

Friday, July 12 8:00 AM – 10:00 AM
(Morning and Full-day Tutorials Only, Student Council Symposium)
11:30 AM - 7:30 PM
Saturday, July 13 7:30 AM – 6:30 PM
Sunday, July 14 7:30 AM – 6:30 PM
Monday, July 15 7:30 AM – 6:30 PM
Tuesday, July 16 7:30 AM – 12:00 PM

Conference Venue & Accommodations

Palais des Congrès de Montréal 
1001 Place Jean-Paul-Riopelle
Montréal, QC
H2Z 1M2

Accommodations may be booked through Showcare, the official Housing Bureau. A link to book your hotel room online will be provided when you complete your conference registration. To view accommodation options and to learn more, please visit: https://www.iscb.org/ismb2024/general-info/venue-accommodation

Additional information about Montreal and the conference can be found on our FAQ page:
https://www.iscb.org/ismb2024/general-info/faq

Damage to Premises

No nails, screws or other fixtures may be driven into any part of the premises including the floors. Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.

Delivery Information / In-house Transport

Exhibitors may hand carry in their display and materials at no cost.

Deliveries should be done on the set up day (Friday, July 12) and the Exhibitor(s) or a verified representative, must be present during the delivery, between 1:00 pm - 4:00 pm.  Shipments to the GES advance warehouse are strongly encouraged to avoid delivery delays and arrange for storage.

Delivery address:
Palais des Congrès de Montréal
Loading Dock
163, Saint-Antoine Street West
Montréal, Québec
H2Z 1M2

Please label each item:

ISMB 2024/Company Name
Date of Event: 12-16 July
Room: 517c
Box ___ of ____

Deliveries requiring customs and transportation can be arranged through ConsultExpo with the CBSA recognition letter.

DELIVERY - REMOVAL
All packages must be delivered during set-up time, directly to the exhibitor or the organizer, and recovered during dismantling, with the exception of ordered services.

All packages left at the end of the dismantling will be thrown away.

STORAGE
Items may not be stored in or around the booths in the exhibition halls. You can order this service through GES.

Demonstrations

Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISCB approval. Exhibitors may not play loud music at their stand.

Exhibition Schedule


Installation

Friday, July 12: 1:00 pm - 4:00 pm

Display Hours

Friday, July 12: 4:00 pm - 6:00 pm (Career Fair - for those participating)
                           7:30 pm - 9:00 pm (Opening reception)
Saturday, July 13: 10:00 am - 5:00 pm
Sunday, July 14: 10:00 am - 5:00 pm
Monday, July 15: 10:00 am - 5:00 pm
Tuesday, July 16: 10:00 am - 3:00 pm

Exhibitor After Hours Access

Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISCB representative.

Dismantling / Exhibitor Move out:

Tuesday, July 16: 3:00 pm - 5:00 pm

Schedule at a glance:
https://www.iscb.org/ismb2024/programme-schedule/schedule-at-a-glance 

Indemnification

It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, and the Palais des Congrès de Montréal and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, and the Palais des Congrès de Montréal, or its employees and agents.

The exhibitor shall indemnify the ISCB, ISMB, and the Palais des Congrès de Montréal, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. ISCB, ISMB, and the Palais des Congrès de Montréal shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event will ISCB, ISMB, and the Palais des Congrès de Montréal have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

ISCB Exhibitor Rules and Regulations

Please review the ISCB Exhibitor and Technology Track guidelines for presentations available here
Please review the Palais des Congrès de Montréal Exhibit Health & Safety Requirements guidelines available here
Please review the rules and requirements for event installations at Palais des Congrès de Montréal available here


Promotional Items, Leaflet Distribution, and Prohibited Items

Promotional items and Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Promotional ITems/Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.

The Palais des Congrès de Montréal prohibits certain materials/items. Please review the list below:

  • The use of helium filled balloons must be pre-approved by the Palais des Congrès de Montréal.
  • Use of confetti or other similar items is forbidden. 
  • Coroplast (unless it is used for display purposes only and constitutes 10% or less of the booth surface) or any corrugated plastic panel.
  • Foamcore plastic foam panels (formally banned starting in January 2025).
  • Any metal foil that is not tightly adhered to an appropriate backing.
  • Styrene, styrofoam, polystyrene.
  • Paperboard, corrugated cardboard, sonotube.
  • Burlap, straw, hay, packing chips, mulch, wood chips, peat moss, sphagnum moss.
  • Decorations consisting of dried trees or vegetation are prohibited. Natural trees are permitted only if they have roots and must be kept in earthenware pots and watered every day.

Lead Generation

No lead generation technologies are offered at ISMB 2024. The conference platform allows delegates to network and connect. Exhibitors have access to the platform and may use this method of networking for making attendee connections.

Security

ISMB does not provide security in the exhibit area during off-hours. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening. Please note that ISCB, ISMB, and the Palais des Congrès de Montréal are not responsible for missing or lost articles at the conference.

In-booth security can be ordered via the Palais Exhibitor portal.

eLife is an independent nonprofit committed to improving the way research is reviewed and communicated in the life sciences and medicine. Earlier this year we introduced a new model of publishing that puts preprints first and emphasises public reviews and assessments of research. This system makes sharing of research faster and fairer, while still providing robust peer review and quality assessment.

 

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ELIXIR is an intergovernmental organisation that brings together life science resources, including databases, software tools, training materials, and cloud storage from across Europe.

ELIXIR’s services are run by ELIXIR Nodes, interconnected centres of excellence throughout Europe, coordinated by the ELIXIR Hub in the UK. Currently, there are 22 members and two observers, bringing together over 220 research organisations.

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As one of ISCB’s Journals of Interest, Genomics, Proteomics & Bioinformatics (GPB) welcomes quality submissions on omics and bioinformatics worldwide, ranked Q1 in WoS category Genetics & Heredity with real-time IF of 8.9. GPB is the official journal of Beijing Institute of Genomics, CAS / /China National Center for Bioinformation, and Genetics Society of China. It is published by Elsevier and will be published by Oxford University Press from 2024. Follow GPB at Twitter (GPBees).

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GlaxoSmithKline (GSK) is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We focus on four therapeutic areas: infectious diseases, HIV, immunology/respiratory and oncology. At the heart of this is our R&amp;D focus on the science of the immune system, human genetics, genomics and advanced technologies, and our world-leading capabilities in vaccines and medicines development. Computational Biology and more generally Data Science play a key role in supporting our R&amp;D strategy and pipeline.

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The Human Frontier Science Program (HFSP) is unique, supporting international collaboration to undertake innovative, risky, basic research at the frontier of the life sciences. Special emphasis is given to the support and training of independent young investigators, beginning at the postdoctoral level. The Program is supported financially by Australia, Canada, France, Germany, India, Israel, Italy, Japan, the Republic of Korea, New Zealand, Norway, Singapore, South Africa, Switzerland, the United Kingdom, the United States of America, and the European Commission. Since 1990, over 7500 researchers from more than 70 countries have been supported. Of these, 28 HFSP awardees have gone on to receive the Nobel Prize.

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The International Society for Computational Biology (ISCB) (www.iscb.org) is a global society advocating for and advancing scholarship, research, training, outreach, and inclusive community building in computational biology and its professions. Our vision is to lead the field of computational biology to maximize its global impact on science and society.  We do this by

  • convening the world’s experts and future leaders in top conferences
  • partnering with publications that promote discovery and expand access to computational biology and bioinformatics
  • delivering valuable information about training, education, employment, and relevant news
  • providing an influential voice on government and scientific policies that are important to our members

ISCB also is a proud co-publisher of OUP/ISCB Bioinformatics Advances journal.

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ISCB Student Council (SC, www.iscbsc.org) is an international network of young researchers in the broader disciplines of the field of Computational Biology. SC provides opportunities for networking, career enhancement and skills development for the next generation of Computational Biology leaders. The SC Symposium (symposium.iscbsc.org) is organized as a part of the annual ISMB conference with student presentations, keynotes, panel discussions and a poster session. Come visit our friendly SC representatives at the booth for more information.

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The Jackson Laboratory is an independent, nonprofit biomedical research institution with more than 2,400 employees. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.

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As the world's enterprises accelerate their digital transformations, they discover that next-generation applications must deal with data that are bigger and faster at the same time, outstripping the capabilities of today's infrastructure. MemVerge's mission is to deliver a new architecture, called Big Memory Computing, that converges memory and storage, thereby removing the storage I/O bottleneck once and for all. MemVerge's Memory Machine™ Software virtualizes heterogeneous memory hardware into a software-defined memory service that has both high capacity and high performance. MemVerge ZeroIO™ In-Memory Snapshot technology captures the state of running applications, and can be used for application roll-back, cloning and high availability. The results are new levels of productivity, performance, availability, and mobility for today's data-centric applications, both on-premises and in the cloud.

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Oxford University Press

Oxford University Press publishes a range of computational biology journals, including Bioinformatics, Bioinformatics Advances, GigaScience, Nucleic Acids Research, NAR Genomics and Bioinformatics, Database, Briefings in Bioinformatics, Briefings in Functional Genomics, and more. Bioinformatics publishes the highest quality scientific papers and review articles with its main focus is on new developments in genome bioinformatics and computational biology

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PerMedCoE is Europe's HPC/Exascale Centre of Excellence for Personalised Medicine that leverages clinical and omics data to revolutionise disease treatment at an individual level. By optimising core applications and integrating them with new HPC/Exascale platforms, the project allows for the simulation of cell-level models for personalised treatments. Through comprehensive use cases, training, and collaboration with the biomedical consortia, this EU-funded Center of Excellence bridges the gap between molecular and organ-level simulations

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At Pfizer, we apply science and our global resources to bring therapies to people that extend and significantly improve their lives. We strive to set the standard for quality, safety and value in the discovery, development and manufacture of health care products, including innovative medicines and vaccines. Every day, Pfizer colleagues work across developed and emerging markets to advance wellness, prevention, treatments and cures that challenge the most feared diseases of our time.

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The Royal Society journals Journal of the Royal Society Interface and Interface Focus regularly publish high-quality cross-disciplinary research at the boundary between the physical and life sciences, including computational and systems biology. We welcome research, reviews, and proposals for themed issues from scientists working in these areas. Both sides of the boundary are considered equally, and Journal of the Royal Society Interface and Interface Focus are some of the only journals to cover this exciting new territory. https://royalsociety.org/journals/

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The SFBI is the French Bioinformatics Society. Its mission is to promote interdisciplinary research in France at the interface between Molecular Biology, Computer Science, Mathematics and Statistics, Physics. By collaborating with the other French bioinformatics actors (GDR-BIM and IFB), SFBI brings together the whole French community. SFBI organizes every year the French Bioinformatics conference called JOBIM. By setting up networks, SFBI also supports training, the professional insertion of young bioinformaticians, research projects and educational innovation.

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The SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization, dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine, by providing essential databases and software platforms as well as bioinformatics expertise and services to academic, clinical, and industry groups.  https://www.sib.swiss/

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St. Jude Children’s Research Hospital is a top-ranked Pediatric Cancer Hospital and a world-renowned basic and translational science research institute with over 200 faculty members. St. Jude offers a highly collaborative research and training environment that includes state-of-the-art facilities and resources. Postdoctoral research fellows will receive a competitive salary, excellent benefits, and a professional development allowance. To find out more about our research facilities and benefits for postdocs, click here.

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Founded in 1975, the USC Leonard Davis School of Gerontology is the oldest and largest school of its type in the world. We offer the most comprehensive selection of gerontology degree programs found anywhere, a variety of outstanding research opportunities and a challenging yet supportive academic environment. As a small school rooted in a world-class research university located in the heart of one of the most important cities on earth, the USC Leonard Davis School of Gerontology—and its research and services arm, the Ethel Percy Andrus Gerontology Center—are home to today’s leaders in the field, and to tomorrow’s. Our program studies the human lifespan by exploring the biological, psychological, sociological, political, medical and business dimensions of adult life. The curriculum is aimed at equipping future professionals in the field of aging with the specific skills and knowledge necessary to respond effectively to the needs of an aging population.

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X-omics is a National Roadmap Large-Scale Research Infrastructure, partially funded by NWO with a budget of 40 million euro. X-omics aims to establish a multi-omics research infrastructure across the Netherlands, by combining technologies in the field of genomics, proteomics, metabolomics and data analysis, integration & stewardship. With this infrastructure biomedical problems can be solved using an integrated approach. Two major goals are:

  1. Advance X-omics technologies far beyond state-of-art,
  2. Realize an integrated X-omics infrastructure.

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