Exhibitor Info
Please read the following information carefully and ensure that you have viewed the Exhibitor Description and Floor Plan available here. If you have questions contact:
Steven Leard
ISMB Conference Manager
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Telephone: 1-780-414-1663 (Alberta, Canada)
- Audio Visual Equipment
- Badges
- Catering
- Conference Venue & Location
- Damage to Premises
- Delivery Information / In-house Transport (Shipping Instructions)
- Demonstrations
- Exhibitor After Hours Access
- Exhibitor Package
- Exhibitor Registration
- Exhibition Schedule
- Exhibitor Services
- Helium Balloons
- Hotel Accommodation
- Indemnification
- Internet
- ISCB / ISMB Mailing Address
- ISMB Exhibitor Rules
- Lead Generation
- Leaflet Distribution
- Security
- Travel Visa Application
- Venue Specifications
EXHIBITOR RESOURCES
- Freeman - Exhibitor Services Kit
- Freeman - Exhibitor Quick Facts
- PSAV - Audio Visual Order Form
- XpoNet - Internet Order Form
GENERAL INFORMATION
For additional assistance regarding Audio Visual requirements contact:
Travis Otterbacher
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Sales Manager, PSAV
Walt Disney World Swan and Dolphin
1500 Epcot Resorts Blvd.
Lake Buena Vista, FL 32830
Telephone: 407.939.5786
Fax: 407.939.5799
Mobile: 703.334.1733
Exhibitors who are participating only as exhibitors do not need to register at the conference registration desk as their exhibit package will be available at Exhibitor Concierge Desk outside the exhibition hall (Saturday, July 9 from 9:00 am - 4:00 pm.) The package will include a name badge and conference program. Exhibitors who register as conference delegates must collect their badge from the registration desk. Exhibition coordinators can provide their exhibiting staff details directly to This email address is being protected from spambots. You need JavaScript enabled to view it..
All catering at the Walt Disney World Swan and Dolphin Resort must be coordinated through the Erica Yerton at the resort. Should you wish to book food or beverage for your booth contact at:
Erica Yerton
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Sales Manager, Catering
Walt Disney World Swan and Dolphin Resorts
1500 Epcot Resorts Boulevard, Lake Buena Vista, Florida 32830
Telephone: 407.934.4125
Fax: 407.934.4879
www.swandolphin.com
ISMB 2016 and the exhibition will be held in the Southern Hemisphere Ballroom in the Dolphin Hotel:
Walt Disney World Swan and Dolphin Resorts
1500 Epcot Resorts Boulevard,
Lake Buena Vista, Florida 32830
The venue is a non-smoking facility and smoking is not allowed in the building at any time. Designated smoking areas are located outside the building.
No nails, screws or other fixtures may be driven into any part of the premises including the floors. Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.
• Delivery details are available within the Freeman Exhibitor kit at: http://www.freemanco.com/store/show/landing.jsp?showID=401721
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Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB approval. Exhibitors may not play loud music on their stand.
Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB representative.
ISMB Exhibitors receive the following package:
- One complimentary conference registration
- Organization listed on conference website in conference program
- Three (3) exhibit hall passes
- Organization name on exhibition signage
- Display space (~10 x 8 ft), booth & furniture package includes: one electrical (power) socket,
table, waste bin, two chairs, and pre-show cleaning, facia lettering of company name. - Wireless internet available in exhibit area - if you require a dedicated internet connection please use the Internet Order form available under Exhibitor Resources.
ISMB 2016 Exhibitors receive three (3) exhibit hall passes. Instructions will be provided by This email address is being protected from spambots. You need JavaScript enabled to view it. regarding details on how to sign up.
Exhibitors wishing to purchase conference registration (Opens March 28, 2016) can do so at: https://www.iscb.org/ismb2016-registration
Sponsors and Exhibitors receiving complimentary registration as part of their package will receive instructions for registration sign-up from This email address is being protected from spambots. You need JavaScript enabled to view it.
Installation
Saturday, July 9: Noon—4:00 PM - For Exhibitors
All crates must be removed in the evening for overnight cleaning.
Hall Hours
Saturday, July 9: 5:30 PM - 7:30 PM (Opening reception with Exhibitors)
Sunday, July 10: 9:45 AM - 7:30 PM
Monday, July 11: 9:45 AM - 7:30 PM
Tuesday, July 12: 9:45 AM - 4:30 PM
Dismantling / Exhibitor Move out:
Tuesday, July 12: 4:30 PM—6:30 PM
Freeman is the official Show Services company and will provide the booth package. A full service kit is available online at: http://www.freemanco.com/store/show/landing.jsp?showID=401721
Questions about your booth can be addressed to:
Rhonda Pratt
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Sr. Client Solutions Manager
Freeman
Phone: 407-816-7955
Mobile: 407-509-6378
www.freemanco.com
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General Information on ISMB 2016 is available by visiting: https://www.iscb.org/ismb2016general
If you require additional information contact This email address is being protected from spambots. You need JavaScript enabled to view it.
Helium balloons are not permitted.
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The conference organizers through ISMB's official housing partner, onPeak, have reduced hotel rates for your trip to Orlando. Book through the simple-to-use reservation website or with helpful and friendly booking agents. Full details available at:
https://www.iscb.org/ismb2016general/ismb2016-accommodation
It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, Walt Disney World Swan and Dolphin Resort and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, Walt Disney World Swan and Dolphin Resort, or its employees and agents.
The exhibitor shall indemnify the Walt Disney World Swan and Dolphin Resort, ISCB, ISMB, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Walt Disney World Swan and Dolphin Resort, ISCB, ISMB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event will the Walt Disney World Swan and Dolphin Resort, ISCB, ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.
Complimentary wifi is available in the exhibit area - however if you require a dedicated internet connection for demonstrations, etc please book internet directly with XpoNet using the form available under Exhibitor Resources. For questions about internet contact:
Holly Roos
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Event Technology Account Executive
XpoNet
Mobile: 407.493.7810
(for mail only - please see Delivery Information/Shipping for booths to Orlando)
International Society for Computational Biology
9650 Rockville Pike
Bethesda, MD, United States
20814
Full Exhibitor Rules and Regulations are available at time of exhibitor sign up and are available to view here.
Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.
ISMB delegate badges will include a QR code. This code will work with most Apple and Smartphone apps available online. Lead Generation is open to all delegates and exhibiting companies for the exchange of contact information (with permission by the attendee). Contact information will be limited to: Name, Affiliation, email and phone number.
Free QR reader suggestions:
For Android: https://play.google.com/store/search?q=QR%20reader&c=apps&price=1
For iPhone: http://www.freemake.com/blog/top-5-qr-code-and-barcode-scanners-for-iphone/
Test your reader at: http://iscbconferences.org/BadgeSample2015.pdf
ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor's property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.
Please ensure to review the Visa information located at: https://travel.state.gov/content/visas/en.html If you require a visa please apply at least 12 weeks before your travel dates. I you require an invitation letter to support your visa application contact This email address is being protected from spambots. You need JavaScript enabled to view it.
Display space (10 ft x 8 ft), pipe and drape, furniture package includes: one electrical socket
Including power, table, waste bin, two chairs, and pre-show cleaning, facia lettering of company name. The exhibit hall is carpeted.
Complimentary wireless Internet available in exhibit area.