The following items will be in place upon your arrival at the Scottish Exhibition & Conference Centre (SECC) (view map as a jpg). If you require additional items (see list below) you may order these directly from the suppliers detailed in the Exhibitors’ Service Kit.

• Two (2) 150-watt spotlights
• One (1) 2.5 amp 500-watt general purpose outlet
• One (1) 0.75 m x 1.8m table with blue felt cloth
• One (1) padded chair
• One (1) wastebasket

Exhibitor Services Website: www.melville.co.uk. Melville Beck has been appointed the official Exhibition Service company for the show.

Additional items of furniture, floral, carpet, graphics, lighting or electrics can be ordered on-line from the exhibition company, Melville Beck www.melville.co.uk. If you wish to use the on-line facility, please click on the on-line ordering button when entering the website and then select ISMB/ECCB from the drop down menu. You will then be asked to register to use this facility.

If you wish a hard copy of the service kit these will be available in April of 2004 and you can write Stephanie Hagstrom at shagstrom@iscb.org to obtain a copy. Melville Beck will staff a service desk on-site during build and breakdown to assist exhibitors with all services. Please note that orders for additional requirements should be placed before the deadline dates indicated on the forms, as placing orders on-site will incur substantially higher charges.

The exhibition will take place in Hall 4 at the Scottish Exhibition and Conference Centre. (Insert link to map of Exhibition Center)
Exhibition build will take place on Friday, 30 July with exhibitors allowed access to their stands from 1700 hrs on Saturday, 31 July. Breakdown will take place from 1700 hrs on Wednesday, 4 August. Please note that all exhibitors must be clear of their stand no later than 1900 hrs to allow the exhibition company access to breakdown.

The following schedule is provided to allow exhibitors to schedule their time:

Saturday, July 31
1700-2000	Exhibitor Move-in/Set-up
Sunday, August 1
0800-1230	Exhibitor Move-in/Set-up
1230-2030	Exhibit Open
Monday, August 2
0830-1800	Plenary Sessions/Posters/Software Demos
1030-2030	Exhibit Open
Tuesday, August 3
0830-1800	Plenary Sessions/Posters/Software Demos
1030-1630	Exhibit Open
Wednesday, August 4
0830-1800	Plenary Sessions/Posters/Software Demos
1030-1400	Exhibit Open
1400	Exhibit Close/Exhibitor Move Out

If you require accommodation please visit the website at www.iscb.org/ismbeccb2004 for further information.

The recommended contractor for the provision of audio visual equipment to exhibition stands is:
Cameron AV Hire
Unit 3
West Street Industrial Estate
Glasgow, G5 8LG

Tel: +44 141 420 6500
Fax: +44 141 420 6900

Contact: Campbell MacLeod (Campbell@Cameronpres.co.uk)

All exhibitors must register with the Conference Registration Desk to receive an official ISMB/ECCB conference name badge, which will be required for admission to the Exhibition Hall. A special "private" registration site will be set up for exhibiting companies to register their personnel. We will send under separate cover a notice with instructions on how to register.

All catering will be served in Hall 4. Lunches are included for all personnel wearing a conference name badge. Tea and coffee will be served during the official tea and coffee breaks.

During the build period catering will be available from one of the catering outlets on a cash basis.

It is the exhibitors’ responsibility to carry out correct customs formalities for equipment and products arriving from abroad into the UK. HM Customs & Excise office require 48 hours notice to process customs clearance. The conference organisers may not be held responsible for any difficulties that may arise in connection with such formalities.

GeoLogistics Expo Services, (download pdf) the official freight forwarding company, will also be pleased to offer a custom clearance service and to store packing materials for the duration of ISMB/ECCB. Please see attached form for information.

No nails, screws or other fixtures may be driven into any part of the Premises including floors. Nor may any part of the Premises be damaged or disfigured in any way. Should any damage occur, the Exhibitor responsible will be invoiced for any reparation charges incurred.

Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB/ECCB approval. Exhibitors must not play loud music on their stand.

Disabled toilets are located throughout the SECC. There is also a lift on the Concourse opposite Hall 1 entrance for use by wheel-chaired visitors. Car Park 3 is designated for disabled drivers.

If you are using a contractor other than Melville Beck to build or breakdown your stand you must complete the Exhibitor Appointed Contractor (EAC) form (EAC form is available here as a word doc). Exhibitors must inform the EAC that they must abide by all rules and regulations of the show and not solicit business on the Exhibit floor. EAC’s are not exhibitors and they must wear their designated badges at all times. An insurance certificate from this contractor showing general liability coverage is also required.

Exhibitors are allowed access to their stands one hour prior and one hour after the official opening hours. If you require access beyond these times, you must receive approval from ISMB/ECCB representatives at the Exhibition Registration Desk.

Helium ball are not permitted in the SECC.

It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, ECCB and the SECC, and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, ECCB, SECC or its employees and agents.

Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the SECC. The exhibitor shall indemnify the SECC, Melville Beck Exhibitions, ISCB, ISMB and ECCB against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The SECC, Melville Beck Exhibitions, ISCB, ECCB and ISMB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event shall ISCB, ECCB or ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organisers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organisers.

Melville Beck Exhibitions is responsible for maintaining in and out traffic schedules at the show site. Even local exhibitors will need to clear all movements of exhibit materials through this department which will have priority at the loading dock at all times. SECC allows hand-carried items. It is also recommended that drivers and exhibitors bring their own trolleys to transport goods to and from their stands. This will reduce the amount of time it takes to load and unload and thereby assist with the free flow of traffic. Please complete the form if you require an allocated slot at the loading bay (download the order form here).

The SECC has several visitor Car Parks with space for approximately 2,795 vehicles.

Car Park 7 (shown on SECC Map) is the designated parking area for Exhibitors. Parking is presently charged at £3.50 (inc VAT) per car per visit.

Car Park 3 is designated for disabled drivers.

ISCB/ISMB/ECCB will provide security guards in the exhibit area during the off-hours, and will take reasonable precautions to safe guard exhibitor’s property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.

The SECC are unable to store equipment or materials in advance of the conference. Please contact GeoLogistic Expo Services (freight forwarding company) (download freight handling form) who can assist with storage of equipment and materials.

Deliveries may not be made prior to Saturday, 31 July. Any deliveries prior to this date will not be accepted. Please be advised that neither the Organisers nor the SECC can accept deliveries on an exhibitor’s behalf and arrangements must be made for a stand/company representative to be available when deliveries are made.

All deliveries should be addressed as follows:
Exhibitor’s Name/Stand Number
ISMB/ECCB 2004
c/o Hall 4
Scottish Exhibition & Conference Centre
Glasgow, G3 8YW
Scotland, UK

Leith’s at the SECC are the official suppliers for all catering services within the SECC. Exhibitors/sponsors are not permitted to supply their own food and drink without prior, written, consent from Leith’s. Leith’s supply a comprehensive range of hot and cold beverages and snacks and the appropriate equipment hire. Enquiries for all catering services should be made to Leith’s using the attached form. (download catering form)

Any company providing refreshments to delegates must comply with the food hygiene regulations (Food Safety Act 1990 and Food Safety (General Food Hygiene) Regulations 1995.

Storage
Excess stock, literature or packing cases may not be stored on, around or behind stands, unless contained within a lockable storeroom, doors to much must have a vision panel. The SECC does not have any storage facility for materials left on site outside of tenancy times. Any items/materials left at the end of the tenancy will be thrown away and a charge made to the individual exhibitor/contractor concerned.

If you require off-site storage facilities please contact the freight forwarding company, GeoLogistic Expo Services.

The ISMB 2004 trade exhibition will be held in Hall 4 of the Scottish Exhibition & Conference Centre (www.secc.co.uk), Exhibition Way, Glasgow, G3 8YW. Telephone: +44 141 248 3000, Fax: +44 141 226 3423.

Please visit the website ISMB ECCB transportation page for information on transportation to Glasgow.