Links within this page: How to Join the Session as a Virtual Speaker | In-person Talk Details | Live Talks and Pre-recorded Videos | Poster Presentation | Recorded Presentation Guidelines | Live Presentation Guidelines | How to Record a PowerPoint Presentation | Hybrid Conference Optimal Conditions | Uploading your Talk | Uploading your Poster
All talks will presented live regardless if you are participating in-person or virtually. While most presenters will be in-person, those unable to travel will present live through the conference platform and streamed into the venue presentation room.
The underlying infrastructure to the Performedia platform is Zoom based. Virtual speakers will log in to Zoom using credentials communicated to them when scheduling a connection test in advance of the conference to ensure there are no technical issues. If you are not contacted with these details your presentation will not be configure for remote presentation, it is the responsibility of the virtual presenter to ensure they schedule the connection test and have the credentials needed for their live presentation. Any questions about presenting virtually can be sent to
We ask that presenter join as early as they are able during the break before the session containing their talk. This way, a final connection test can be performed and any last minute troubleshooting can be handled without using time allocated to the presentation. Additional presentation time will not be granted if technical difficulties delay or interrupt a live presentation. At the end of their presentation we ask presenters stay in the Zoom room to answer questions via chat.
If you need assistance joining the room there is a help chat available that will attempt to troubleshoot and connect you to live assistance. You can also contact
For those presenting in-person please note you must use the supplied computer due to the connection process with the Performedia virtual platform. You should pre-load your presentation on the in-room computer prior to the session in which you are scheduled to give your presentation.
Presentation Specifications:
- All laptops will run Microsoft Windows 10/11 and include PowerPoint. PDFs are NOT AN ACCEPTED format for a presentation for several reasons:
- PowerPoint 365 includes a subtitle generation feature improving accessibility of presentations and recordings for those hard of hearing
- PDFs will not be able to have the full screen shown on the podium computers
- PDFs do not integrate to the slide deck for interactive notes on the Performedia player
- All laptops will have Microsoft Office 365, compatible with Office 2016 and newer
- If video will be a part of your presentation, it is highly recommended for it to be inserted using the “Video on my PC” option within PowerPoint
- Save/include the video file included in the same folder as your presentation
- Do not use the “Online Video” option
- Presentation times will not be extended for troubleshooting technical difficulties for videos that do not load
- Custom/non-standard Windows fonts are not recommended or supported
- High resolution images in powerpoint will be compressed to save space unless High Fidelity image settings are enabled
- Found under File > Options > Advanced
- Scroll to "Image Size and Quality"
- Select "High Fidelity" from the "Default resolution" list
- Check "Do not compress images in file"
- Ensure "Discard editing data" is unchecked
- Apple Keynote, PDFs, and Google Slides are not supported
- Slide size should be set to “Widescreen (16:9)” within PowerPoint (this is the default)
- Projector Information: 16:9 Aspect Ratio/1920x1080 resolution. Physical screen size will vary depending upon the room.
All abstract presenters, invited speakers, and proceedings presenters who are presenting virtually are required to provide a pre-recorded talk in advance of the conference. The pre-recorded talk will be used should circumstances prevent the virtual presenter from presenting live.
All poster presenters, including those presenting in-person, will upload a video no longer than five (5) minutes to the virtual conference platform site along with a PDF of their poster. Those presenting a poster and a talk on the same topic must provide two sets of files, one for the talk and one for the poster. A talk video cannot be used for a poster presentation as the allowed time is shorter and the format is significantly different.
Pre-recorded talks for the platform library should be an .mp4 file. Videos should be recorded in 720p - 1080p and there is no limit on video file size. Presenters will upload their recordings directly through the conference platform site after logging in as a registrant.
PLEASE NOTE once submitted, your video cannot be updated, though it can be removed and replaced.
- Save your presentation as .mp4 file
- If you are presenting a poster in addition to a talk you must prepare a second video for the poster as the allowed time is shorter (maximum five (5) minutes). The video for your talk cannot be used for your poster presentation. See the poster instructions below for more details
- Recording may or may not include the presenter in the recording, this is at the presenter's discretion
- Ensure you prepare your talk based on the length of time specified within the acceptance notification
The following links can be of assistance for planning your presentation(s):
Presenters of a poster, whether in-person or virtually, will upload your poster and video via the conference platform with the following:
- Presentation abstract
- PDF of your poster, no larger than 10Mb
- Maximum five (5) minute poster presentation recording as .mp4 file
- Videos should be recorded in 720p - 1080p and there is no limit on video file size
Poster presenters will be able to:
- Direct message with attendees
- Submit questions via email that will be communicated to the presented in accordance with GDPR
- Q&A with the poster presenter via public comments
Some helpful tips on planning your recorded talk are available below.
Presenting your poster in a lighting style format using the PechaKucha or Ignite talks presentation style or a single slide or PDF is an option for presenters.
Here is an example of a presentation: https://youtu.be/rbLbb7eOao8
Poster size limits can vary between conferences. Be sure to check the Posters page of the conference you're attending to confirm the size limits of your poster. Only in-person presenters need to print a poster.
How to record a power point presentation
For the best experience please consider the following in preparation of the conference:
- Hardwire your computer vs wifi
- Close other browsers, turn off background programs, and eliminate other internet devices being used if possible
For virtual presenters, a pre-recorded version of your talk is required as a back-up precaution, should anything prevent you from being able to present live. We would rather play your recorded talk then have 'dead time' within the programme.
Instructions for where/how to upload your file will be communicated to you in advance of the conference along with scheduling a connection test to ensure there are no technical issues. Additional presentation time will not be granted if technical difficulties delay or interrupt your live presentation. If you are not contacted with these details your presentation will not be configure for remote presentation
All poster presenters, in-person or virtual, are required to upload an mp4 and pdf of their poster. This ensures all posters are viewable to both in-person and virtual attendees, thus providing more exposure of your work. Failure to upload a digital version of your poster will revoke your in-person poster acceptance. To ensure all required presentation materials are available be sure to follow these steps to upload your files
- Once the window for you to upload your poster opens you will be sent an email from
This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line "You have been added as an Admin" - Log in to the conference virtual platform using the same email you used when you registered
- ClickMy Profile under the top-nav menu to bring up the options
- Click Edit Poster Page
- The basic information for your poster will have been loaded from your CoP submission
- Upload the files and add required details
- Click on Save Changes