ISMB 2012 - Exhibitor Info
Please read the following information carefully. If you have questions contact:
Steven Leard
ISCB Conferences Director
This email address is being protected from spambots. You need JavaScript enabled to view it.
Telephone: 1+780-414-1663 (Alberta, Canada)
- Accommodation
- Audio Visual Equipment
- Badges
- Catering
- Conference Venue & Location
- Damage to Premises
- Delivery Information / In-house Transport (Shipping Instructions)
- Demonstrations
- Exhibitor After Hours Access
- Exhibitor Package
- Exhibitor Registration
- Exhibition Schedule
- Exhibitor Services / Local Exhibition Management
- Freeman Online Exhibition Kit
- Hotel Accomodation
- Helium Balloons
- Indemnification
- Insurance
- Internet Package
- ISCB / ISMB Mailing Address
- Leaflet Distribution
- Parking
- Security
- Travel Visa Application
Â
Â
Â
To access the ISMB 2012 Freeman Online Exhibition Kit click here.
Delivery Information/In-House Transportation (Shipping Instructions)
Freeman is the official Show Services company. Full details are available by following the link under Exhibitor Show Services or here.
Â
Â
GENERAL INFORMATION.
 Exhibitor Package |
Â
ISMB 2012 Exhibitors receive the following package:
- Organization listed on conference web site and in conference program
- Three (3) exhibit hall passes
- Organization name on booth sign, printed one color
- Display space (10 feet by 10 feet)
- One (1) table
- Two (2) padded chair
- Wireless internet available in exhibit area
|
Audio Visual Equipment |
PROjection Presentation Technology is the official ISMB 2012 supplier of Audio Visual equipment and support - to book Audio Visual equipment for your booth please use the form available here or contact:
Robert Saccomanno
Projection Presentation Technology
Direct: 1+856-767-3095
Fax: 1+866-840-1366
This email address is being protected from spambots. You need JavaScript enabled to view it.
Â
|
Conference Venue and Location |
Long Beach Convention Center
300 E. Ocean Blvd,
Long Beach, CA, USA, 90802
http://www.longbeachcc.com/
|
Exhibition Schedule** |
Set-up / Exhibitor Move in:
Saturday, July 14
– Exhibitors with their own booths: 9:30 a.m. – 4:30 p.m.
*All crates must be removed in the evening for overnight cleaning.
Exhibition Hours (as of March 19, 2012)
Saturday, July 14: 6:00 p.m. - 8:00 p.m. Opening Reception with Exhibitors
Sunday, July 15: 9:45 a.m. – 4:45 p.m.
Monday, July 16: 9:45 a.m. – 4:45 p.m.
Tuesday, July 17: 9:45 a.m. – 4:15 p.m.
Dismantling / Exhibitor Move out:
Tuesday, July 17: 4:15 p.m.– 6:00 p.m.
|
Delivery Information / Inhouse Transport |
Freeman is the official Show Services company. Full details are available by following the link under Exhibitor Show Services or here
Â
|
ISCB & ISMB 2012Mailing Address |
Â
(for ISCB mail only)
International Society for Computational Biology
9500 Gilman Drive, MC 0505
La Jolla, CA 92093-0505 USA
|
Exhibitor Services / Local Exhibition Management |
Freeman Anaheim
Contact: Steve Hodges
Account Executive
Direct: 714-254-3461
Fax: 714-254-8539
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
|
Hotel Accommodation |
Hyatt Regency Long Beach Hotel
200 S Pine Avenue
Long Beach, California, USA, 90802
The ISMB 2012 Headquarters Hotel is the Hyatt Regency Long Beach Hotel. The hotel is located next to the Long Beach Convention Center. Discounted prices are available.
Â
CONFERENCE RATES AND INFORMATION
Exhibitors are encouraged to book their accommodation. Details are available at:Â http://www.iscb.org/ismb2012-general-info/ismb2012-housing
Group Rate: $169.00 single / Â double occupancy or $194.00 triple occupancy or $219.00 quadruple occupancy (plus applicable taxes)
Delegates registered for ISMB 2012 are able to take advantage until June 18, 2012 of the special conference rate of $169.00 plus taxes (see below) avaialble between July 7 and July 20, 2012. Delegates may reserve their preferred room type by booking on-line at:
https://resweb.passkey.com/go/ISMB2012LB
|
Catering |
All catering at the Long Beach Convention Center must be coordinated through their exclusive on-site caterer:
Exhibitor Form for Catering Menu & Sampling
Â
Kathy French
This email address is being protected from spambots. You need JavaScript enabled to view it.
Catering Sales Manager
SAVOR... Long Beach
Long Beach Convention & Entertainment Center
300 East Ocean Boulevard, Long Beach, CA, USA 90802
Tel:Â 562-499-7571
Fax:Â 562-499-7532
|
Exhibitor Registration |
ISMB 2012 Exhibitors receive three (3) exhibit hall passes. Please note that exhibiting companies have an opportunity to register one staff member for the full conference at a special discounted rate of $250 - if you wish to take advantage of this contact This email address is being protected from spambots. You need JavaScript enabled to view it.. Exhibitors wishing to purchase additional full fare conference registration can do so by following the instructions here.Â
GENERAL RULES / CONDITIONS FOR PARTICIPATION IN THE EXHIBITION
|
Badges |
All exhibitors must register with the Conference Registration Desk to receive an official ISMB 2012 conference name badge. The badge will be required for admission to the Exhibition Hall. We will send under separate cover instructions on how to register. If you have not received registration instructions for badges by May 15, 2012, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to obtain the instructions.
|
Food and Beverage |
All catering at the Long Beach Convention Center must be coordinated through their exclusive on-site caterer:
Exhibitor Form for Catering Menu & Sampling
Â
Kathy French
This email address is being protected from spambots. You need JavaScript enabled to view it.
Catering Sales Manager
300 East Ocean Blvd
Long Beach, CA 90802
direct: 562-499-7571
Fax: 562-499-7532
Â
|
Damage to Premises |
No nails, screws or other fixtures may be driven into any part of the premises including the floors. Nor may any part of the premises be damaged or disfigured in any way. Should any damage occur, the Exhibitor will be invoiced for repair charges incurred.
|
Demonstrations |
Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB approval. Exhibitors may not play loud music from their stand.
|
Exhibitor After Hours Access |
Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB representative at the Conference Registration Desk.
|
Helium Balloons |
Helium ball are not permitted at the Long Beach Convention Center.
|
Indemnification |
It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, Long Beach Convention Center, and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, Long Beach Convention Center or its employees and agents.
|
Insurance |
Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the Long Beach Convention Center. The exhibitor shall indemnify the Long Beach Convention Center, Freeman, ISCB and ISMB against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Long Beach Convention Center, Freeman, ISCB and ISMB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event do ISCB and ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.
Â
|
Internet Packages |
Â
Â
|
Leaflet Distribution |
Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.
|
Parking |
Parking is available at Long Beach Convention Center. The current rate is $10 per space per entry (no come and go privileges).  Details are available here.
Â
|
Security |
Â
ISCB/ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor’s property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.
|
Travel Visa Application |
Please ensure to review the Visa information carefully located here. Should you have any questions about entry into United States please check with your closest embassy or consulate.
Travel to the USA:
http://www.discoveramerica.com/ca/entry.html
A guide to International travel is available here:
http://www.cbp.gov/linkhandler/cgov/newsroom/publications/travel/welcome2us.ctt/welcome2us.pdf
Visiting the USA:
http://www.dhs.gov/files/programs/visiting-the-usa.shtm
Â
|
General Conference Information |
General conference information is available here.