Click cell to link within a given cell to go to the relevant page within the scientific programme for a detailed list of presentations.
ISCB Expense Claim Reimbursement Process
Here you will find an expense claim form. Please be sure to complete the top half of the information as that information will be used to create a vendor profile in our billing system. Once your information is loaded to the system, you will be sent an email from Bill.com to complete your banking information. ISCB sends payments via electronic funds transfer in either the form of an ACH or wire.
The claim form will ask you to enter the currency in which the expenses took place as well as exchange rate for which you want to be paid. To calculate the exchange rate, you may provide a copy of your credit card statement or pull the rate of the day using http://www.xe.com/travel-expenses-calculator/. The ISCB official reimbursement form must be completed as we will not accept only the xe.com form. You may also submit a copy of your credit card statement showing the expense as it was charged on your credit card.
ISCB reimburses for expenses:
- North America: electronic funds transfer in US dollars.
- Non-North America: payment by wired funds transfer in currency of speaker.
NOTE: Wire transfer fee incurred by the recipient are not the responsibility of ISCB.
Your name: Type the name exactly as it appears on your bank account (this might be your institution name).
Email: Enter the email address where you would like your vendor profile link from Bill.com to be sent
Mailing Address: Please type the full mailing address that is associated with your bank account.
Foreign Exchange “Hidden” Charges: For each field you should put 0 in the box if the fees and commissions were charged separately by your credit card company or foreign cash exchange provider (currency exchange house) and not built in. Otherwise, you must use the % that matches your credit card company or currency exchange % so the credit card statement amount matches this form.
Expense description: Each item being claimed should be entered in date order in the currency that it was expended. Please enter brief, but explanatory expense descriptions.
Each item being claimed should be supported by a detailed itemized receipt attached to the form in the same order as entered on the form. If the currency of the charge was converted to a different currency by your credit card company, the credit card statement(s) that show the amounts charged to you should be included with the receipts. ISCB will not reimburse any claims without detailed itemized receipts.
Submitting your expenses to ISCB: When completed, send the form, with a scan of your receipts and credit card statement(s) as one (1) PDF to This email address is being protected from spambots. You need JavaScript enabled to view it..
When submitting the form please verify that receipts are attached to follow the date order of the expenses listed on the form. Please keep the originals for yourself so you will have the originals if the submitted version is lost or unreadable.
As there are many individual reimbursements to be processed following each conference, following the guidelines exactly as noted above will help ensure your reimbursement can be processed without delay. ISCB payments are processed monthly, so you should expect to receive your check within 3-5 weeks of our receipt, if not sooner.
Allowable Expenses:
- Reimbursable expenses include:
- Budgeted or pre-approved travel (economy class airfare, lowest fare). Upgrades can be purchased at your cost with the understanding only the lowest fare amount will be reimbursed. If upgrading please contact the conference manager for pre-approval and confirmation of lowest airfare rate). Travel should be booked at least one month in advance to ensure lowest rate fares are available.
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ISCB Hotel Reimbursement Policy - ISCB will only reimburse hotel accommodations for conference attendees who book their stay within the official hotel block designated for the event. This policy ensures that ISCB can continue to negotiate favorable rates and secure adequate accommodations for all participants. Reimbursements for hotel stays outside the official hotel block may not be processed.
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Ground transportation, mileage (for personal automobile use), and parking – you can be reimbursed for transportation between residence/office and local airport and between airport and the conference hotel/venue, and in both cases the return portion. Only taxi, public transit is eligible for reimbursement. ISCB will not reimburse for private sedan, limousine, or car services. Private automobile usage mileage is reimbursable at the current IRS rate, and a printout from mapping software that shows starting/ending addresses and total miles traveled is required as the “receipt.” Travel to non-conference related meetings or meals during your stay for the conference are not eligible for reimbursement.
- Meals – ISCB reimburses meals on a per diem basis of $75 per day. Meals included in the hotel reservation or conference registration fee will be deducted from the per diem allowance, even if one chooses not to participate in the conference meal.
- Per diem allowance deductions are as follows
- $10 Breakfast
- $20 Lunch
- $45 Dinner
- Per diem allowance deductions are as follows
- Budgeted or pre-approved travel (economy class airfare, lowest fare). Upgrades can be purchased at your cost with the understanding only the lowest fare amount will be reimbursed. If upgrading please contact the conference manager for pre-approval and confirmation of lowest airfare rate). Travel should be booked at least one month in advance to ensure lowest rate fares are available.
- Non-Reimbursable expenses include:
- ISCB Membership
- Internet – both on the plane and in the hotel when not complimentary
At many of our conferences, it's not possible to catch every session live, whether because of multiple concurrent tracks, scheduling conflicts, or other commitments. Do not worry! Presentations are recorded unless the presenter explicitly denies us permission to do so.
Recordings are made available to registered attendees through the conference's virtual platform, when applicable, usually within the same day the presentation is given. Full session recordings are posted first, and individual talks are then separated and uploaded as they become available. The timing for this process varies, as it depends on multiple factors and limited staff resources.
When applicable, virtual platforms remian accessible to registed attendees for six months after the event. When the platform closes or if a virtual platform was not used, recordings that we have permission to share are moved to YouTube channel and the Content Library on Nucleus. Both of these resources are freely accessible to the public.
Permissions
ISCB acts to ensure it is compliant with the European Union's General Data Protection Regulation (GDPR). To this end, we cannot share any recordings until we have express permission from the copyright holder of the recording under Creative Commons 4 License (CC BY-4.0). Permissions are first collected with the confirmation of participation form required to be submitted by all presenters. If you have given a talk at an ISCB conference but cannot see the video in the associated playlists, be sure you have filled out the permission form allowing us to share it. The forms are conference specific and listed on the ISBCtv page. If you have any questions about your recording please contact This email address is being protected from spambots. You need JavaScript enabled to view it.
Navigating YouTube
The playlists section of our YouTube channel shows the overview of playlists for various events (i.e. ISMB, ISCB-LATAM, ISCBacademy, etc.), but an event doesn't show all the playlists within it simply by looking at the screen. If you click on the title of that event, for example "ISMB and ISMB/ECCB Playlists" it loads all of the playlists we have available for that event. You then have to scroll to the bottom (which can take scrolling to the bottom of the page to load more playlists multiple times) and you'll see the most recent playlists. There's also the channel search tool on the top right, just click on the magnifying glass icon.
The videos section of our YouTube channel shows the videos in order of release date by default; if you scroll to the bottom of the listed videos the page will load more videos. Every video has the presentation title, presenter(s), conference, year, and track in the video description so you can search for any of them using Ctrl+F as well as YouTube's search function.
Navigating Content Library on Nucleus
The top of the content library contains a search bar. Any term(s) entered into the search bar will be searched for within presenter names, content titles, and content abstracts for a match. This bar automatically updates as you type so there may be load time while you complete your terms. Note that this search is progressively word-order dependent. This means that search terms are applied in a series from left to right. For example "genome assembly" will filter out all content that matches "genome", then filter those results for content matching "assembly".
Every video is also tagged with relevant tags that can be applied using the Filter button, located to the right of the search bar. These tags are grouped by category to help narrow down the filtering process. Tag filtering will return results with any of the selected tags. If no tags are selected then there is no tag filtering applied.
Questions
If you have any questions please contact This email address is being protected from spambots. You need JavaScript enabled to view it..