ISMB/ECCB 2011 - Exhibitor Info
Please read the following information carefully. If you have questions contact:
Steven Leard
ISCB Conferences Director
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Telephone: 1+780-414-1663 (Alberta, Canada)
EXHIBITOR RESOURCES
GENERAL INFORMATION
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Exhibitor Package |
ISMB/ECCB Exhibitors receive the following package:
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Organization listed on conference Web site in conference program
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Three (3) exhibit hall passes
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Organization name on a sign, printed one color
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Display space and Hardwall structure (9 metres square – 3m x 3m)
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One (1) table
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Two (2) padded chair
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Wireless internet available in exhibit area
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Exhibit Booth Sample Drawing |
A sample drawing of the Exhibit Booth is available here.
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Audio Visual Equipment
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To book Audio Visual equipment for your booth use the form here. Additional information is available from:
Robert Ranzinger
Rental Manager
AV-Professional Herbert Hietler GesmbH
Hetzendorfer Strasse 53
A-1120 Wien
Telefon: +43 1 25210-30
Telefax: +43 1 25210-10
Mobil: +43 664 103 60 66
E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Web: www.avpro.at
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Conference Venue and Location |
Austria Center Vienna (ACV)
Bruno Kreisky-Platz 1, 1220 Vienna, Austria
View the conference venue website
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Exhibition Schedule** |
Set-up / Exhibitor Move in:
Saturday, July 16
– Exhibitors with their own booths: 09:00 – 17:00
– Exhibitors with rental booths: 12:00 – 17:00
All crates must be removed in the evening for overnight cleaning.
Exhibition Hours (as of March 11, 2011)
Sunday, July 17: 09:45 – 16:45
Monday, July 18: 09:45 – 19:00 **Reception with Exhibitors, begins at 17:30**
Tuesday, July 19: 09:45 – 16:15
Dismantling / Exhibitor Move out:
Tuesday, July 19: 16:15 – 18:00
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Delivery Information / Inhouse Transport |
Exhibit Booths are located on the entrance level (= OE).
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If you use your own freight forwarder, he must contact the official freight forwarder “IML” upon his arrival at ACV, as in-house delivery will be handled by IML.
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If you work with IML, you will be advised directly by them.
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If you deliver yourself or with your stand builder, you must follow the following access route: In the TUNNEL (= Leonard-Bernstein-Strasse) go to the END OF THE TUNNEL and turn right at the sign “Saturn Tower”. (Do NOT take the first illuminated exit on the right to “Austria Center Vienna”!)
You must deliver via the freight elevator to your booth.
Please contact IML if you need to rent a forklift or need any other in-house transport services as well as for storage of empty crates.
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ISMB/ECCB Mailing Address |
(for mail only – please see Delivery Information/Shipping for booths to Vienna)
International Society for Computational Biology
9500 Gilman Drive, MC 0505
La Jolla, CA 92093-0505 USA
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Exhibitor Services / Local Exhibition Management |
Media-Plan
International Exhibitions & Advertising
Helferstorferstrasse 2, 1010 Vienna/Austria
Vienna/Austria Contact: Simone Biach
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: +43/1/536 63–37
Fax: +43/1/535 60 16
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Hotel Accommodation |
For accommodation information, visit the housing website here.
Mondial Congress & Events
Mondial GmbH & Co. KG
Operngasse 20B, 1040 Vienna, Austria
Email contact: This email address is being protected from spambots. You need JavaScript enabled to view it.
In-house forwarding agent / On-site handling agent
IML
ACV, Bruno-Kreisky-Platz 1, 1220 Vienna/Austria
Contact: Robert Kokoschik or Paul Schmidt
Phone: +43/1/260 69-2205, Fax: +43/1/260 69-2204
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.
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Catering |
Food Affairs
ACV, Bruno-Kreisky-Platz 1, 1220 Vienna/Austria
Contact: Iris Schloegl
Phone: +43/1/260 69-2465
Fax: +43/1/260-69-2469
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
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Exhibitor Registration |
ISMB/ECCB Exhibitors receive three (3) exhibit hall passes. Please note that exhibiting companies have an opportunity to register one staff member for the full conference at a special discounted rate of €250 - if you wish to take advantage of this contact This email address is being protected from spambots. You need JavaScript enabled to view it.. Exhibitors wishing to purchase additional full fare conference registration can do so by following the instructions here.
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Venue Specifications & Stand Building Heights |
Floor:
grey stone – carpet is required
Max. standbuilding Height:
2.50 m (for booths 25 – 38)
3.50 m (for booths 1 – 14)
only with approval of stand design by Media-Plan
deadline to submit layout: June 1, 2011
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GENERAL RULES / CONDITIONS FOR PARTICIPATION IN THE EXHIBITION
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Badges |
All exhibitors must register with the Conference Registration Desk to receive an official ISMB/ECCB 2011 conference name badge. The badge will be required for admission to the Exhibition Hall. A special “private” on-site registration desk will be set up for exhibiting companies to register their personnel. We will send under separate cover a notice with instructions on how to register. If you have not received the URL and instructions for badges by May 15, 2011, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to obtain the instructions.
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Food and Beverage |
Exhibitors requiring food and beverage can do so by contacting:
Food Affairs Catering
Contact: This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel.: +43 1 260 69 2465
Fax: +43 1 260 69 2469
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Damage to Premises |
No nails, screws or other fixtures may be driven into any part of the premises including the floors. Nor may any part of the premises be damaged or disfigured in any way. Should any damage occur, the Exhibitor will be invoiced for repair charges incurred.
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Demonstrations |
Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB/ECCB approval. Exhibitors may not play loud music on their stand.
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Exhibitor After Hours Access |
Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB/ECCB representative at the Exhibition Registration Desk.
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Helium Balloons |
Helium ball are not permitted at the Austria Center Vienna (ACV).
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Indemnification |
It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ECCB, ISMB/ECCB, Austria Center Vienna, and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney’s fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ECCB, ISMB/ECCB, Austria Center Vienna or its employees and agents.
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Insurance |
Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the Austria Center Vienna. The exhibitor shall indemnify the Austria Center Vienna, MediaPlan, ISCB, ECCB and ISMB/ECCB against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Austria Center Vienna, MediaPlan, ISCB/ECCB and ISMB/ECCB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event ISCB, ECCB and ISMB/ECCB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.
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Leaflet Distribution |
Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.
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Parking |
Limited parking is available at Austria Center Vienna. Exhibitors are encouraged to use public transit or to use taxi as recommended by the hotel. Information on discounted transit passes is available to here.
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Security |
ISCB/ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor’s property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.
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Travel Visa Application |
Please ensure to review the Visa information carefully located here. Should you have any questions about entry into Austria please check with your closest Austrian embassy or consulate office
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General Conference Information |
Genera conference information is available here.
