ISMB 2014 - Exhibitor Info

Please read the following information carefully. If you have questions contact:

Steven Leard
ISMB Conference Manager
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Telephone: 1-780-414-1663 (Alberta, Canada)

ISMB 2014 - Exhibitor Services Contact:

Freeman Exhibitor Services
781-380-7550

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EXHIBITOR RESOURCES

  • Exhibitor Booth Ordering details from Freeman available here.
  • Lead Retrieval Rental Form available here

GENERAL INFORMATION

Exhibitor Package

 

ISMB Exhibitors receive the following package:

  • One complimentary conference registration (no tutorial)
  • Organization listed on conference Web site in conference program
  • Three (3) exhibit hall passes
  • Organization name on exhibition signage
  • Display space (10ft by 10ft), draped booth & furniture package includes: lighting, one electrical socket
    Including power, table, waste bin, two chairs, and pre-show cleaning, facia lettering of company name.
  • Wireless internet available in exhibit area

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Audio Visual Equipment

 

PROjection Presentation Technology is the official ISMB 2014 supplier of Audio Visual equipment and support. A printable order form can be found under Exhibitor Resources or online at https://projection.boomerecommerce.com/Pages/Security/Login.aspx. For information contact:

Robert Saccomanno, CTS
National Account Manager
PROjection Presentation Technology
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Phone: +1 856-767-3095 Fax +1 866-840-1366
Cell +1 856-625-1767

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Conference Venue and Location

 

The conference and the exhibition will be held at the John B. Hynes Memorial Convention Center. The Hynes Convention Center is located at:

900 Boylston Street
Boston, Massachusetts, USA, 02115

The Hynes Convention Center is a non-smoking facility and smoking is not allowed in the building at any time. Designated smoking areas are located outside the building.

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Exhibition Schedule**

 

Installation

Saturday, July 12: Noon—4:00 PM

Hall Hours
Saturday, July 12: 5:30 PM - 7:30 PM
Sunday, July 13: 9:45 AM - 7:30 PM
Monday, July 14: 9:45 AM - 7:30 PM
Tuesday, July 15: 9:45 AM - 4:30 PM
All crates must be removed in the evening for overnight cleaning.

Dismantling / Exhibitor Move out:
Tuesday, July 15: 4:30 PM—6:30 PM

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Delivery Information / Inhouse Transport


Freeman is the official Show Services company. Full details are available by following the link under Exhibitor Show Services or here.

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ISCB / ISMB Mailing Address


(for mail only - please see Delivery Information/Shipping for booths to Boston)


International Society for Computational Biology
9500 Gilman Drive, MC 0505
La Jolla, CA 92093-0505 USA

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Exhibitor Services


Freeman is the official Show Services company. Full details are available by following the link under Exhibitor Show Services or here.

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Catering for Exhibitors


All catering at the Hynes Convention Center must be coordinated through their exclusive on-site caterer Levy Restaurants. Should you wish to book food or beverage for your booth contact:

Kimberley Abbott
Director of Catering Sales
Levy Restaurants
John B. Hynes Convention Center
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+1-617-954-2339 Office

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Exhibitor Registration


ISMB 2014 Exhibitors receive three (3) exhibit hall passes. Instructions will be provided by This email address is being protected from spambots. You need JavaScript enabled to view it. regarding details on how to sign up.
Exhibitors wishing to purchase conference registration can do so at: https://www.iscbconferences.org/CONFERENCES/ISMB-2014/
Sponsors receiving exhibitor booths as part of their sponsorship will receive instructions for registration sign-up from This email address is being protected from spambots. You need JavaScript enabled to view it.

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Hotel Accommodation

 

The conference organizers through ISMB's official housing partner, onPeak, have reduced hotel rates for your trip to Boston. Book through the simple-to-use reservation website or with helpful and friendly booking agents. Full details available at:

http://www.iscb.org/ismb2014-general-info/ismb2014-housing

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Venue Specifications & Stand Building Heights


Display space (10ft by 10ft), draped booth & furniture package includes: lighting, one electrical socket
Including power, table, waste bin, two chairs, and pre-show cleaning, facia lettering of company name.

Complimentary wireless Internet available in exhibit areas

 

GENERAL RULES / CONDITIONS FOR PARTICIPATION IN THE EXHIBITION.

Badges

 

Exhibitors who are participating only as exhibitors do not need to register at the conference registration desk as their exhibit package will be available at their individual booth and will include a name badge and conference program. Exhibitors who register as conference delegates must collect their badge from the registration desk. Exhibition coordinators can provide their exhibiting staff details directly to This email address is being protected from spambots. You need JavaScript enabled to view it..

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Damage to Premises


No nails, screws or other fixtures may be driven into any part of the premises including the floors. Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.

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Demonstrations


Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB approval. Exhibitors may not play loud music on their stand.

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Exhibitor After Hours Access


Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB representative.

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Helium Balloons


Helium balloons are not permitted.
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Indemnification


It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, John B. Hynes Memorial Convention Center, Massachusetts Convention Center Authority (MCAA) and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, John b. Hynes Memorial Convention Center, MCAA, or its employees and agents .

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Insurance


Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the Hynes Convention centre – MCAA. The exhibitor shall indemnify the Hynes Convention centre, MCAA, ISCB, ISMB, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Hynes Convention centre – MCAA, ISCB, ISMB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event will Hynes Convention centre – MCAA, ISCB and ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

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Lead Retrieval Rental


ISMB through its partner American Tradeshow Services is offering exhibition companies the opportunity to rent lead retrieval devices to collect delegate information. Details and the order form are available under exhibitor resources or available here.

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Leaflet Distribution


Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.

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Security


ISCB/ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor's property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.

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Travel Visa Application


Please ensure to review the Visa information located at: http://www.iscb.org/ismb2014-general-info

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General Conference Information


General Information on ISMB 2014 is available by visiting: http://www.iscb.org/ismb2014-general-info
If you require additional information contact This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

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