Please read the following information carefully and ensure that you have reviewed your Sponsor/Exhibitor Listing at: https://www.iscb.org/ismb2024/exhibitors-sponsors/exhibitors

If you have questions contact:
Bel Hanson
ISCB Director, Operations and Programs
This email address is being protected from spambots. You need JavaScript enabled to view it.

ISMB 2024 is a table top-display exhibition space held in 517C, Level 5, of the Palais des Congrès de Montréal located at: 1001 Place Jean-Paul-Riopelle, Montréal, QC, H2Z 1M2

Virtual Exhibit Booth details

Find details to begin your planning for the virtual booth at:
https://help.junolive.com/exhibitors-speakers/getting-started-for-exhibitors

Attend one of the training sessions for virtual exhibitors offered by JUNO at:
https://help.junolive.com/exhibitors-speakers/attend-a-live-training-session

• Booth Package & Exhibitor Order Portal Information
• Conference Badges
• Conference Venue & Accommodations
• Damage to Premises
• Delivery Information / In-house Transport (Shipping Instructions)
• Demonstrations
• Exhibition Schedule
• Indemnification
• ISMB Exhibitor Rules
• Lead Generation
• Promotional Items, Leaflet Distribution, and Prohibited Items
• Security

Booth Package & Exhibitor Order Portal Information

Your display package includes:

• Display space (~2m x 3m wide), one electrical outlet, table (6 feet x 30 inches), wastebasket, two chairs. 
  • 15 amp/120 volt/1500 watt outlet per booth.  Exhibitors must place orders for any additional needs.
  • WiFi (10 Mbps per user) will be available throughout the exhibit and poster space. Exhibitors must place orders for any wired internet needs.

Exhibitors can place orders for the following services on the Palais exhibitor portal:

• Additional electricity
• Banner installation
• Wired internet
• Booth cleaning
• Additional in-booth security

While the Palais des Congrès de Montréal does provide information on furnishings, décor, banners, signage, food services, audiovisual, and customs on their portal, it’s as a reference and not the correct site to place orders.  Those are channeled through the following suppliers:

GES Portal

• Furnishings, décor, banners, signage, advance warehouse shipments, box storage and materials handling
• https://ordering.ges.com/CA-00066252

ConsultExpo

• Customs Form
• CBSA Recognition Letter

TKNL

• Audiovisual orders - This email address is being protected from spambots. You need JavaScript enabled to view it., tel: 514-816-4031

Maestro Culinaire

• Exclusive provider of food & beverage services
• Online menu selection: https://congresmtl.com/en/services/food-services/
• Order Form

If you have questions contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Conference Badges

Exhibitors who are participating in Montreal should collect their name badges from the ISMB 2024 Conference Registration located in the Level 5 Foyer as shown on the PDF

The registration desk will be staffed during the following hours:

Conference Venue & Accommodations

Palais des Congrès de Montréal 
1001 Place Jean-Paul-Riopelle
Montréal, QC
H2Z 1M2

Accommodations may be booked through Showcare, the official Housing Bureau. A link to book your hotel room online will be provided when you complete your conference registration. To view accommodation options and to learn more, please visit: https://www.iscb.org/ismb2024/general-info/venue-accommodation

Additional information about Montreal and the conference can be found on our FAQ page:
https://www.iscb.org/ismb2024/general-info/faq

Damage to Premises

No nails, screws or other fixtures may be driven into any part of the premises including the floors. Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.

Delivery Information / In-house Transport

Exhibitors may hand carry in their display and materials at no cost.

Deliveries should be done on the set up day (Friday, July 12) and the Exhibitor(s) or a verified representative, must be present during the delivery, between 1:00 pm - 4:00 pm.  Shipments to the GES advance warehouse are strongly encouraged to avoid delivery delays and arrange for storage.

Delivery address:
Palais des Congrès de Montréal
Loading Dock
163, Saint-Antoine Street West
Montréal, Québec
H2Z 1M2

Please label each item:

ISMB 2024/Company Name
Date of Event: 12-16 July
Room: 517c
Box ___ of ____

Deliveries requiring customs and transportation can be arranged through ConsultExpo with the CBSA recognition letter.

DELIVERY - REMOVAL
All packages must be delivered during set-up time, directly to the exhibitor or the organizer, and recovered during dismantling, with the exception of ordered services.

All packages left at the end of the dismantling will be thrown away.

STORAGE
Items may not be stored in or around the booths in the exhibition halls. You can order this service through GES.

Demonstrations

Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISCB approval. Exhibitors may not play loud music at their stand.

Exhibition Schedule

Installation

Friday, July 12: 1:00 pm - 4:00 pm

Display Hours

Exhibitor After Hours Access

Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISCB representative.

Dismantling / Exhibitor Move out:

Tuesday, July 16: 3:00 pm - 5:00 pm

Schedule at a glance:
https://www.iscb.org/ismb2024/programme-schedule/schedule-at-a-glance 

Indemnification

It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, and the Palais des Congrès de Montréal and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, and the Palais des Congrès de Montréal, or its employees and agents.

The exhibitor shall indemnify the ISCB, ISMB, and the Palais des Congrès de Montréal, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. ISCB, ISMB, and the Palais des Congrès de Montréal shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event will ISCB, ISMB, and the Palais des Congrès de Montréal have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

ISCB Exhibitor Rules and Regulations

Please review the ISCB Exhibitor and Technology Track guidelines for presentations available here. 
Please review the Palais des Congrès de Montréal Exhibit Health & Safety Requirements guidelines available here
Please review the rules and requirements for event installations at Palais des Congrès de Montréal available here

Promotional Items, Leaflet Distribution, and Prohibited Items

Promotional items and Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Promotional ITems/Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.

The Palais des Congrès de Montréal prohibits certain materials/items. Please review the list below:

• The use of helium filled balloons must be pre-approved by the Palais des Congrès de Montréal.
• Use of confetti or other similar items is forbidden. 
• Coroplast (unless it is used for display purposes only and constitutes 10% or less of the booth surface) or any corrugated plastic panel.
• Foamcore plastic foam panels (formally banned starting in January 2025).
• Any metal foil that is not tightly adhered to an appropriate backing.
• Styrene, styrofoam, polystyrene.
• Paperboard, corrugated cardboard, sonotube.
• Burlap, straw, hay, packing chips, mulch, wood chips, peat moss, sphagnum moss.
• Decorations consisting of dried trees or vegetation are prohibited. Natural trees are permitted only if they have roots and must be kept in earthenware pots and watered every day.

Lead Generation

No lead generation technologies are offered at ISMB 2024. The conference platform allows delegates to network and connect. Exhibitors have access to the platform and may use this method of networking for making attendee connections.

Security

ISMB does not provide security in the exhibit area during off-hours. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening. Please note that ISCB, ISMB, and the Palais des Congrès de Montréal are not responsible for missing or lost articles at the conference.

In-booth security can be ordered via the Palais Exhibitor portal.