ISMB/ECCB 2023 Presenter Information

All presentations for ISMB/ECCB 2023 will presented live regardless if you are participating in-person  or virtually. While most presenters will be in-person, those unable to travel will be presented live through the conference platform and streamed into the venue presentation room.

As you plan your participation as a presenter please find below details to assist you with your specific presentation type at the conference:

• How to Join the Session as a Virtual Speaker
• Key Dates Regarding Your Presentation
• In-person talk computer details
• Live Talks and Pre-recorded videos for the platform library
• Poster Presentation
• Recorded Presentation Guidelines for Virtual Events
• Live Presentation Guidelines for Virtual Events
• How to record a PowerPoint Presentation
• Hybrid Conference Optimal Conditions
• Uploading your Talk
• Uploading your Poster
• Social Media Promotion
• Resources

You can also find additional training videos here: https://help.junolive.com/exhibitors-speakers/training-videos-for-exhibitors-speakers-moderators

To join the session:

1. log in to the ISMB virtual platform (https://iscb.junolive.co/ismbeccb2023) using the email you registered for the conference with.
   • It is important that you use the same email as permissions on the virtual site are tied to your email
2. Once logged in navigate to your talk
   • There are multiple paths to your talk, for example searching through the Scientific Programme or via your profile page
3. Normally clicking on your talk will bring up the details about your talk.  30 minutes before the session where your talk is scheduled, that link will instead take you to the video conferencing system.  This is why the email permissions are important. 

We ask that you join as early as you are able within the 30 minute window to provide ample time to troubleshoot any issues that may arise.  Please note, this is 30 minutes before the session containing your talk, not 30 minutes before your talk

NOTE: sharing the screen with the virtual audience means presenter mode cannot be used unless you have a second monitor and configure it beforehand.  For more information about screen sharing with a single monitor visit this page: https://help.junolive.com/exhibitors-speakers/screen-sharing-with-a-single-monitor

If you need assistance joining the room there is a help chat available that will attempt to troubleshoot and connect you to live assistance.  You can also contact This email address is being protected from spambots. You need JavaScript enabled to view it.

**If you do not want to participate in Posterpalooza submit your work after the July 7 Posterpalooza deadline.**

In-person talk computer details

For those presenting in-person please note you must use the supplied computer due to the connection process with the JUNO virtual platform. You should pre-load your presentation on the in-room computer prior to your event.

Computer Specifications:

• All laptops will run Microsoft Windows 10 and include PowerPoint, Adobe PDF, and Microsoft Office.  PDFs will not be able to have the fullscreen shown on the podium computers, as such powerpoint is highly recommended
• All laptops will have Microsoft Office 365, compatible with the old version from 2016. There should be no compatibility issues for presentations created with PowerPoint 2019 or 2021.
• If Video will be a part of your presentation, it is highly recommended for it to be inserted using the “Video on my PC” option within PowerPoint. Save/include the video file included in the same folder as your presentation. It is not recommended to use the “Online Video” option.  Presentation times will not be extended for troubleshooting technical difficulties for videos that do not load.
• Custom/non-standard Windows fonts are not recommended or supported. If utilized, ensure that the font(s) are fully embedded within your presentation file for best results.
• Apple Keynote and Google Slides are not supported.
• Slide size should be set to “Widescreen (16:9)” within PowerPoint (this is the default).
• Projector Information: 16:9 Aspect Ratio / 1920x1080 resolution. Screen size will vary depending upon the room.

All abstract presenters, invited speakers, poster presenters, and proceedings presenters are required to provide a pre-recorded talk for the virtual platform library in advance of the conference. The pre-recorded talk will be available shortly after the live presentation to provide faster and more seamless access to the conference content for virtual participants.

All poster presenters, including those presenting in-person, will upload a short 5-7 minute video to the virtual conference platform site along with a PDF of their poster beginning June 26, 2023 and no later than July 7, 2023 if they wish to be included in the pre-conference posterpalooza.  Otherwise, the final deadline for all uploads is July 15, 2023.  Those presenting a poster and a talk on the same topic must provide two sets of files, one for the talk one for the poster.  A talk video cannot be used for a poster presentation.

Pre-recorded talks for the platform library should be prepared ensuring you upload a .mp4 file. Videos should be recorded in 720p - 1080p and there is no limit on video file size.  Poster PDFs must not exceed 10Mb.  Presenters will upload their recordings directly through the conference platform site after logging in as a registrant. Don't forget you need to be registered no later than June 16, 2023.

PLEASE note once submitted your video cannot be updated.

• Save your presentation as .mp4 file
• Ensure you use the filename(s) provided to you in the email sent upon submission of the Confirmation of Participation.  This email will be sent from This email address is being protected from spambots. You need JavaScript enabled to view it., be sure it is whitelisted so as not to miss any communications from ISCB
• If you are presenting a poster in addition to a talk you must prepare a second video for the poster as the allowed time is shorter (5-7 minutes).  The video for your talk cannot be used for your poster presentation.  See the poster instructions below for more details
• Recording may or may not include the presenter in the recording, this is at the presenter's discretion. Should the presenter elect to appear on camera in your recording, we suggest you wear the same outfit the day of your presentation.
• Ensure you prepare your talk based on the length of time specified within the acceptance notification :
  • Proceedings Talk (20 minute time slot)
  • Abstract Long Talk (20 minute time slot)
  • Abstract Talk (15 minute time slot)
  • Abstract Flash Talk (10 minute time slot)
  • Invited Talk (Variable, check with your COSI or Track organizer for more information)

The following links can be of assistance for planning your presentation(s):

• Pre-recording Video Presentation Guide
• Speaker Guide for Live Video Streaming

Some additional helpful tips on planning your recorded talk are available below. We suggest that if you are including a visual image of yourself in the recording you consider wearing the same outfit for the live Q&A.
Turn on live captions using the Google Chrome browser.  Download Chrome here if you haven’t already. Remember, you’ll always need to access the event website in Chrome for these captions to work. More details can be found at https://help.junolive.com/attendees/turn-on-live-captions

Presenters of a poster presentation at ISMB/ECCB 2023 will upload your poster and video via the conference platform beginning June 26, 2023 with the following:

• Presentation abstract
• PDF of your poster, no larger than 10Mb
• 5 to 7 minute poster presentation talk as .mp4 file (Maximum 7 minutes)
• Videos should be recorded in 720p - 1080p and there is no limit on video file size

Poster presenters will be able to:

• direct message with attendees
• create ad hoc "video demo rooms" 
• Q&A with the poster presenter via public comments as well as live flash poster talks

Some helpful tips on planning your recorded talk are available below.

Presenting your poster in a lighting style format using the PechaKucha or Ignite talks presentation style or a single slide or PDF is an option for presenters.

Here is an example of a presentation: https://youtu.be/rbLbb7eOao8

In-person poster presenters can find their poster number and session on the Posters Programme page

Poster Display Size:

Recommended poster size is A0 size (84.1cm wide and 118.9cm tall).
*No onsite poster printing is available*

Download Guidlines

Download Guidelines

How to record a power point presentation

For the best experience please consider the following in preparation of the conference:

• Preferred browser is Chrome
• Hardwire your computer vs wifi
• Turnoff other browsers, background programs and eliminate other internet devices being used if possible

To ensure all required presentation materials are available be sure to follow these steps to upload your files

1. Once the window for you to upload your poster opens you will be sent a "You have been added as an Admin" email from ISCB
2. Log in to the conference virtual platform using the email you registered with
3. Navigate to your presentation. You can do so with the link in the "You have been added as an Admin" email, or you can navigate to your talk using the "Scientific Programme" on the virtual platform
4. Once in the page for your talk you will need to scroll down to click on your name, then visit page to go to your speaker profile
5. Click the edit button on your speaker profile
6. Use this page to add a photo and speaker bio (OPTIONAL) and be sure to click the "Save Changes" button after any updates.
7. To upload your mp4 navigate to the "Meta Data" tab and click the "Add Meta Data" button
8. Select "Upload MP4" from the type menu
9. Click Choose a file then navigate to the video on your computer.  Be sure to use the filename provided upon submission of the Confirmation of Participation.  Using the incorrect filename may result in the file not being properly displayed.
10. Confirm you have the right video and a pop-up will appear showing you progress of the upload. Once completed the "Cancel" button will change to "OK"
11. Click "Save Changes"

The following video tutorial from ISMB 2022 will walk you through the same steps

To ensure all required presentation materials are available be sure to follow these steps to upload your files

1. Once the window for you to upload your poster opens you will be sent a 'You have been added as an Admin' email from ISCB with a link that will take you directly to the front end of your poster booth
   • Additionally, you'll receive a notification on in your profile on the conference site that will direct you to the same location as the email
2. Information tab = OPTIONAL Intro, Description, and Image update
3. Rotators - this is where you'll upload the mp4 of your presentation. The steps to do so are:
   • Click "Add rotator"
   • Give the rotator a title
   • Type - use the drop down to find "Video Upload mp4"
   • Upload file - this will open to search your computer for the file. Be sure to use the filename provided upon submission of the Confirmation of Participation.  Using the incorrect filename may result in the file not being properly displayed
   • Once uploading, don't navigate to another page - you may use a separate tab while the video is uploading, though
   • Once completed, the "CANCEL" button will update to "OK". Click "OK" and then save changes
4. Resources - this is where you'll upload your pdf. This process is the same as the mp4
   • Add a title (required)
   • Description is optional and not shown on the site
   • Upload your file using 'Upload File'. Again, this will allow you to search your local computer for the file you'd like to upload
     • Be sure to use the filename provided upon submission of the Confirmation of Participation.  Using the incorrect filename may result in the file not being properly displayed
     • File must be less than 10 MB - this limit only applies to the pdf
   • The same downloading window will appear, and you'll click Complete when the file has been uploaded.
5. Meta Data - this is where you may add in any personal links/ways to contact you (Optional)
6. Greeting - This will populate next to the rotator on the page (Optional)

The following video tutorial will walk you through the same steps

Here are the steps to get started:

1. Download the PowerPoint template from the attached file. The template includes instructions for customization.
2. Copy and paste the suggested content from the PDF media kit file into your social media posts or email messages. Feel free to personalize it as you see fit.

Click to download

Click to download