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Exhibitor Info

Please read the following information carefully and ensure that you have viewed the Exhibitor Description and Floor Plan available here. If you have questions contact:

Steven Leard
ISMB Conference Director
This email address is being protected from spambots. You need JavaScript enabled to view it.
Telephone: 1-780-414-1663 (Alberta, Canada)

EXHIBITOR RESOURCES

GENERAL INFORMATION

Audio Visual Equipment


For additional assistance regarding Audio Visual requirements contact:

Encore Event Technologies
Hyatt Regency Chicago

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 312-735-6622
Fax: 312-239-4664

www.encore-us.com

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Badges


Exhibitors, who are registered as "Exhibitor only", can collect their badges at the Exhibitor Counter of the registration desk located in the East Tower (Ballroom level).

Exhibitors, who are registered as "Conference Delegates", can collect their badges at the Registration Desk using the counter with the corresponding last name letter group.

Exhibition coordinators should contact Steven Leard to provide their exhibiting staff details (name, email and country) by email to This email address is being protected from spambots. You need JavaScript enabled to view it..

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Catering for Exhibitors


All catering at Hyatt Regency Chicago Hotel must be coordinated through the catering sales coordinator. Should you wish to book food or beverage for your booth contact:

Molly Sonricker
Sales Coordinator
HYATT REGENCY CHICAGO
151 East Wacker Drive
Chicago, IL 60601, USA

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 312-239-4549

chicago.regency.hyatt.com 

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Conference Venue and Location


ISMB 2018 and the exhibition will be held at Hyatt Regency Chicago Hotel.

HYATT REGENCY CHICAGO
151 East Wacker Drive
Chicago, IL 60601, USA

The venue is a non-smoking facility and smoking is not allowed in the building at any time. Designated smoking areas are located outside the building.

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Damage to Premises


No nails, screws, double side tape or other fixtures may be driven into any part of the premises including the floors. Nothing can be hung without prior hotel/decorator approval.  Should any damage occur, the Exhibitor would be invoiced for repair charges incurred.

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Delivery Information / In-house Transport


Delivery details are available within the Freeman Exhibitor kit at:
https://www.freemanco.com/store/show/landing.jsp?showID=413929

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Demonstrations


Demonstrations and other special activities must be located so that crowds will be comfortably contained within the contracted display space and not blocking any of the aisles. Distracting activities are subject to adjacent exhibitor and ISMB approval. Exhibitors may not play loud music on their stand.

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Exhibitor After Hours Access


Exhibitors are allowed access to their stands during set up and tear down hours as well as one hour prior to and one hour after official opening hours. Exhibitors requiring access beyond these times, must receive approval from an ISMB representative.

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Exhibitor Package

 

ISMB Exhibitors receive the following package:

  • Display space, booth & furniture package of table, chairs and power outlet
  • One (1) complimentary conference registration with full access to all conference sessions
  • Two (2) exhibit hall passes (no session access)
  • Two (2) complimentary job posts at ISMB Career Fair
  • Organization listed on conference website with a link back to your organization’s website
  • Company name on exhibition signage
  • Wireless internet available in exhibit area  (if a dedicated internet connection is required please use the Internet Order form available under Exhibitor Resources)

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Exhibitor Registration


ISMB 2018 Exhibitors receive two (2) exhibit hall passes. Instructions will be provided by This email address is being protected from spambots. You need JavaScript enabled to view it. regarding details on how to sign up.

Exhibitors wishing to purchase conference registration can do so at: https://www.iscb.org/ismb2018-registration 

Sponsors and Exhibitors receiving complimentary registration as part of their package will receive instructions for registration sign-up from This email address is being protected from spambots. You need JavaScript enabled to view it.

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Exhibition Schedule**


Installation

Exhibitor Move-In
Friday, July 6: 12:00 PM (Noon)—4:30 PM
All crates must be removed in the evening for overnight cleaning.

Exhibition Hall Hours
Friday, July 6: 7:30 PM - 8:30 PM (Opening reception with Exhibitors)
Saturday, July 7: 9:30 AM - 4:30 PM 
Sunday, July 8: 9:30 AM - 4:30 PM 
Monday, July 9: 9:30 AM - 4:30 PM 
Tuesday, July 10: 9:30 AM - 2:00 PM

Dismantling / Exhibitor Move out:
Tuesday, July 10: 2:00 PM—4:30 PM

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Exhibitor Services


Freeman is the official Show Services company and will provide the booth package. A full service kit is available online at:

Questions about your booth can be addressed to:

Chicago Exhibitor Services
Phone: 773-473-7080
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

www.freemanco.com

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General Conference Information


General Information on ISMB 2018 is available by visiting: https://www.iscb.org/ismb2018general

If you require additional information contact This email address is being protected from spambots. You need JavaScript enabled to view it.

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Helium Balloons


Helium balloons are not permitted.
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Hotel Accommodation


The conference organizers through ISMB's official housing partner, onPeak, have reduced hotel rates available at the ISMB Conference Hotel. Book through the simple-to-use reservation website or with helpful and friendly booking agents. Full details available at: https://www.iscb.org/ismb2018-accommodation 

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Indemnification


It is understood that the exhibitor assumes entire responsibility for and agrees to protect, indemnify, defend and save ISCB, ISMB, Hyatt Regency Chicago Hotel and their respective consultants, agents, directors, employees, licensees and assigns them harmless from and against all claims, losses and damages to persons or property, governmental charges of fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or the use of or part thereof negligently or otherwise, excluding any such liability caused by the sole negligence of ISCB, ISMB, Hyatt Regency Chicago Hotel, or its employees and agents.

The exhibitor shall indemnify the Hyatt Regency Chicago Hotel, ISCB, ISMB, against, and hold it and its representatives harmless from complaints, suits or liabilities resulting from negligence of the exhibitor in connection with the exhibits use of display space. The Hyatt Regency Chicago Hotel, ISCB, ISMB shall have no liability for loss, damage or theft, through any cause, of goods, hand carried items, exhibits, or other materials owned, rented or leased by the exhibitor. Personal effects, souvenir handouts and other small, easily removed valuable items should not be left unattended. In no event will the Hyatt Regency Chicago Hotel, ISCB, ISMB have any liability for incidental, consequential, special, indirect or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.

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Internet


Complimentary wifi is available in the exhibit area - however if you require a dedicated internet connection for demonstrations, etc please book internet directly with Encore Event Technologies using the form available under Exhibitor Resources. For questions about internet contact:

Encore Event Technologies
Hyatt Regency Chicago

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 312-735-6622
Fax: 312-239-4664

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ISCB / ISMB Mailing Address


(for mail only - please see Delivery Information/Shipping for booths to Chicago, IL, United States)

International Society for Computational Biology (ISCB)
525-K East Market Street, RM 330
Leesburg, VA, United States 20176

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Leaflet Distribution


Leaflets may not be distributed from anywhere other than the exhibition stand without receiving prior permission from the Organizers. Leaflets displayed or distributed at any other point throughout the venue, without prior permission, will be removed and destroyed by the Organizers.

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Lead Generation


ISMB does not include lead generation with its delegates. The conference app available allows delegates to network and exhibitors can use access the app and this method of networking.

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Security


ISMB will provide security in the exhibit area during all off-hours and will take reasonable precautions to safe guard exhibitor's property. Exhibitors are encouraged to remove any valuable items from the exhibit area each evening.

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Travel Visa Application


Please ensure to review the Visa information located at: https://travel.state.gov/content/visas/en.html If you require a visa please apply at least 12 weeks before your travel dates. If you require an invitation letter to support your visa application contact This email address is being protected from spambots. You need JavaScript enabled to view it.

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Venue Specifications


Display space (10 ft x 8 ft), pipe and drape, furniture package includes: one electrical socket
Including power, table, waste bin, two chairs, and pre-show cleaning, facia lettering of company name. The exhibit hall is carpeted.

Complimentary wireless Internet available in exhibit area.

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